Office Assistant
Job Description
Job Description
We are looking for an organized and detail-oriented Office Assistant to join our team in Charlotte, North Carolina. In this Contract to permanent position, you will play a key role in ensuring smooth day-to-day operations while supporting various administrative and event coordination tasks. This opportunity is ideal for someone who thrives in a dynamic environment and has a strong ability to manage priorities effectively.
Responsibilities:• Coordinate office events, including seasonal gatherings, holiday celebrations, and wellness initiatives, to enhance engagement and collaboration.
• Manage executive-level calendars, schedule meetings, and ensure seamless coordination of appointments.
• Prepare and submit expense reports, arrange travel bookings, and handle additional administrative tasks as required.
• Handle sensitive and confidential information with discretion and professionalism.
• Organize schedules for onsite visitors and traveling employees from other office locations.
• Respond to meeting and information requests promptly, providing clear and accurate support.
• Assist with outgoing packages and ensure timely ordering of miscellaneous office supplies.
• Answer inbound calls, scan documents, and perform general receptionist duties to maintain efficient office operations.• Proven experience in administrative or office assistant roles.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in managing calendars and scheduling appointments, especially at the executive level.
• Familiarity with handling expense reporting and travel arrangements.
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive information with confidentiality and discretion.
• Competence in clerical tasks, including scanning documents and answering calls.
• Detail-oriented and proactive approach to problem-solving.
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