Executive Retail Assistant
- Prepare correspondence, proposals, listing agreements, and contracts for retail brokers
- Provide support and assistance with a range of daily tasks for the retail department, including calendar management, ordering lunches, receptionist duties, etc.
- Keep a tickler file for supported team of expiration dates of important documents/permits, i.e. Broker's License, TSA Pre-Check, Passport, etc.
- Run demos using mapping and demographic software, including Sites USA and Google Earth
- Mapping: plot site locations and/or retail competition maps using mapping software
- Maintain market aerials/maps on current territories, including our clients' stores, competitors, major malls, and big-box retail
- Utilize GIS and local government offices to locate ownership, property records, and tax information
- Perform demographic analysis as requested by our clients, including locating potential “hot spots.”
- Create materials for Real Estate Committee (REC) packages with aerials, market maps, demographics, drivetime zone maps, distance maps, and any other information required
- Assemble books for market tours, including market maps, contact brokers for property brochures, interface with Chambers of Commerce and Economic Development Committees
- Manipulate site plans, aerials, and other maps and documents in Photoshop Elements, Microsoft Publisher, and Snagit for Leases, Committee Review, Exhibits, and Broker Research
- Under the broker's guidance, assist in obtaining items required to close deals, including subdivision maps, permits, environmental reports, engineering reports, etc., and interface directly with vendors to obtain these items.
- Manage commission invoicing with accuracy and confidentiality
- Maintain Real Estate Licensing for all Brokers at The Keith Corporation
- Gather all retail listing information and provide it to the Marketing department for placement in external commercial databases
- Advise the Marketing department of new listing signage needs and provide relevant location and signage information.
- Maintain a neat and orderly work area.
- Planning, preparation, setup, and cleanup of internal and external retail broker meetings, luncheons, etc. Provide meeting support to other teams as needed
- Calendar management for multiple brokers
- Assist with the year-end budget for the retail department
- Prepare expense reports for the retail department
- Develop and maintain a positive working relationship with personnel on all levels, both within the company and with clients.
- Develop and maintain contact lists, client lists, prospect lists, etc.
- Assist brokers in creating prospect lists
- Perform database searches for retail brokers as requested and in the format requested.
- Manage any errands the retail brokers require (e.g., picking up blueprints, color copies, making deliveries, etc.)
- Arrange for travel, hotel, and car reservations
- Maintain membership records of various Broker affiliations, including ICSC, CCIM, etc.
- Occasionally provide backup support to the Receptionist as needed
- Assist brokers with personal errands & appointments
- Strong interpersonal and problem-solving skills
- Excellent verbal/written communication and presentation skills
- Proven record of providing excellent customer service
- Highly organized, detail-oriented, ability to multi-task, and exceptional time management skills
- Determine priorities based on urgency and various deadlines
- Ability to assess workplace challenges and develop creative solutions
- High proficiency in MS applications, including Outlook, Word, Excel, and PowerPoint
- Proficient in Publisher, Internet Research, Costar, Zipforms, and Mapping Software. (Photoshop Elements and Google Earth a Plus)
- Associate degree (required)
- Bachelor's degree (preferred)
- Possess or be willing to obtain a notary commission certificate
- 5+ years of experience as an administrative assistant with similar duties
- Valid driver's license (required)
- Familiar with standard concepts, practices, and procedures within the field of commercial real estate
Recommended Jobs
Group Air Agent
Job Description Job Description ADTRAV Travel Management, founded in 1977, has over four decades of experience in managing corporate, government, vacation, group, meetings, and incentive travel p…
IT Director
IT Director – Corporate App Development (Remote) OSG is a global provider of leading customer engagement and payment solutions. We help clients integrate critical customer interactions to optimize wo…
Environmental Driver Specialist CDL A
Job Description Job Description Company Description $5000 Sign-On Bonus! Clean Earth is a leading provider of environmental services in the United States providing remediation, disposal, re…
Discover Greenville: Your Next Adventure Awaits!
Registered Nurse - Progressive Care - Travel - (PCU RN) Hey there! There's an exciting travel nursing opportunity as a Registered Nurse in Progressive Care at a premier facility in Greenville, North …
Millwright Lead
Posting ID: 27723 Position Type: Regular City: Graham, NC, United States Location: Graham Plant The Opportunity: As a Millwright Lead , you will le…
QC Technician II (Night)
Sealed Air designs and delivers packaging solutions that protect essential goods transported worldwide, preserve food, enable e-commerce and digital connectivity, and help create a global supply c…
Sanitation Tech
Sanitation Tech Tropical taste meets everyday snack cravings. Company Profile A family-owned snack food manufacturer specializing in bold, flavorful blends of nuts, seeds, dried fruits, and …
Cardiothoracic PA in Charlotte - OR focused
Come explore this rare opportunity to work at one of the premier Cardiac programs in the Carolinas! Palm Health has partnered with a prestigious Health System in North Carolina that has seen exponent…
Patient Financial Counselor
Job Description Job Description Position Summary The Patient Financial Counselor will advise and assist Advance Community Health patients regarding payment of incurred medical bills and act …