Accounting Specialist-Accounts Receivable

Job Description

Job Description

About Company:

The Raleigh Housing Authority is seeking to add new members to the team who are eager to make a difference in their community. If you are looking for more than just a job, but a place where you belong, can grow, and be part of a solution to the housing affordability crisis, we have a place for you! Enjoy the satisfaction of helping families be housed successfully and giving them an opportunity to thrive. We value service, community, respect, and equity. We offer competitive compensation, generous benefits, a solid pension plan, and opportunities for career growth. Commit to something that matters and begin your journey with Raleigh Housing Authority!

About the Role:

Performs responsible accounting and administrative work in maintaining the general ledger and analyzing transactions, financial reporting and resolving problems. Work involves preparing and analyzing transactions affecting the general ledger, preparing monthly financial reports, analyzing accounts and updating transactions in the general ledger, preparing journal vouchers, payroll management, and maintaining an investment register. Work is characterized by the application of standardized procedures, rules and regulations for the Housing Authority. An employee is expected to perform independently within established procedures and regulations and receive general instructions on methods of work. Specific instruction is provided on special assignments and on the results desired. Work is performed under the general supervision of the Assistant Director of Administration and is evaluated by observation, by review of records and reports prepared, and through audits of financial records.

Essential Functions

• Prepares, maintains and verifies the accuracy and completeness of general ledger account balances.
• Performs payroll management duties which include: recording any payroll changes on employee master payroll file, monitoring and reviewing for accuracy all payroll reports: disbursing payroll and accompanying reports; and monitoring and analyzing all payroll related expenditures and all general ledger payroll deductions.
• Responsible for the salary distribution spreadsheet and accompanying journal vouchers including updating percent allocations from the approved budget.
• Prepares and distributes payroll reports as directed by management.
• Completes an analysis of the payroll budget to actual payroll charges and explains any variances.
• Responsible for the submission for payment of all approved employee benefit premiums.
• Prepares monthly, quarterly, yearly and other periodic payroll reports.
• Audits and updates general ledger batches. Maintains batch ledger.
• Completes necessary JVs including supporting documentation.
• Records all transactions related to investments; calculates and accrues interest earnings on a monthly basis; maintains an investment register balanced to the general ledger.
• Performs maintenance for general ledger accounts including account verification and explosion for use in the accounts payable interface to the general ledger.
• Balances the work order interface on a monthly basis before updating; maintains account explosions for proper charges to each program; distributes costs among various funding sources.
• Maintains a database of items to be escheated to the N. C. Department of Treasurer; reconciles database to the general ledger; submits annual report and payment.
• Completes JVs to record prorated interest and accruals for the fiscal year end closing.
• Serves as the backup for other accounting positions during leaves and vacancies (tenant accounting, accounting clerk, etc.).
• Prepares journal vouchers relative to year-end close out processes (i.e.: payroll and benefit accruals as well as the annual adjustment for compensated absences).
• Analyzes withholding accounts on a monthly basis to ensure that the general ledger accounts zero out properly; investigates problems and makes any necessary adjustments.

Education and Experience

• Graduation from a two-year college with an Associate degree in accounting and experience in an accounting office including general ledger work preferably with fund accounting.

Certification, License, and Special Requirements:

• Valid North Carolina (NC) driver’s license.

Knowledge, Skills, and Abilities

• Considerable knowledge of the applications of accounting principles relative to a computerized general ledger system and the ability to prepare and analyze transactions affecting this system.
• Considerable computer experience including the ability to prepare complex spreadsheets and documentation for a variety of users.
• Considerable knowledge of housing authority accounting practices and procedures.
• Ability to understand and apply HUD regulations and policies to the maintenance of the financial records.
• Ability to verify accounting documents and forms for accuracy and completeness.
• Ability to work under deadlines and handle special projects as assigned.
• Ability to handle confidential information concerning payroll and personnel records.
• Ability to communicate effectively in oral and written form.

Physical Demands:

The work is sedentary work and requires exerting up to 10 pounds of force occasionally to move objects. Additionally, the following physical abilities are required: manual dexterity, handling, hearing, mental acuity, reaching, speaking, talking, visual acuity in preparing/analyzing data/transcribe/using computer terminal/conducting extensive reading, visual acuity in operating motor vehicles, and walking.

Working Conditions:

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. Works overtime as required