Office Services Coordinator
- Maintain inventory, order, and stock supplies.
- Ensure proper appearance of office space, including conference rooms and visiting attorney offices including breakdown of workspace for departed employees.
- Office point of contact for property management and/or vendor on maintenance requests.
- Coordinate with property management, vendors, and other guests, ensuring they have access to the necessary spaces and adhere to office protocols.
- Collaborate with all administrative departments to support office needs.
- Receive, sort, and scan incoming mail, including legal documents and correspondence based on priority.
- Process outgoing mail requests utilizing various shipping methods.
- Post mail using the firm’s postage machine and deliver mail to the post office as needed.
- Gather and send interoffice mail.
- Accurately title and file records into the firm’s records repository in accordance with established filing systems.
- Respond to inquiries from legal staff concerning files and records.
- Process and save records received via CD, USB, or secured link.
- Maintain the proper storage and maintenance of physical records.
- E-filing of discovery requests, responses to opposing counsel, and motions.
- Assist IT and office staff as needed for troubleshooting and new hire set-ups and conduct welcome tours.
- Office point of contact for new hires, providing tours of the office, and training on office services equipment.
- Request building cards/keys and enrolling employees in parking.
- Assist legal staff with print production projects such as creating and preparing trial materials.
- Assist with calendaring, set up conference rooms for meetings, depositions, or other events.
- Organize office parties and events.
- Associate’s degree or relevant experience in an office environment.
- Regularly required to clearly communicate and exchange information in English
- Strong organization and time management skills
- Regularly required to observe and assess data and documents, in printed form and on computer screens
- May be requested to work beyond normal work hours and weekends for special projects
- Works well in a team environment
- Ability to work independently within general guidelines and minimal supervision
- Ability to recognize the need for confidentiality of information and to maintain such confidences
- Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature
- Regularly required to physically operate routine office equipment such as telephones, computers, copiers, printers, fax machines, etc.
- Regularly required to sit for extended periods of time.
- May be required to move objects up to 50 lbs. from one level to another from time to time.
- Must have reliable means of transportation to work location
This position also offers bonuses and a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more. Goldberg Segalla is committed to building a workplace where talented people from different backgrounds, experiences, and perspectives can succeed, grow, and lead – together. With a broad national footprint and strong market presence, Goldberg Segalla offers the scale of a growing national firm with a small firm’s connective culture. Join #TeamGS today.
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