HR Staffing Specialist

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Please see Special Instructions for more details.

PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. Human Resources Specialist Working Title HR Staffing Specialist Competency Level Journey Home Department Human Resources - 35700 Primary Purpose of Organizational Unit The UNCW Office of Human Resources and Equal Opportunity within the Chancellor's Division is the central office responsible for HR operations and Title IX/Clery compliance. It is organized into seven core units: Academic HR, Benefits, Classification & Compensation, Employee Relations & Engagement, HR Systems & Salary Administration, Talent Acquisition, and Title IX and Clery Compliance. College Human Resources - 35700 College College/School Information University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace Main UNCW Campus Brief Summary of Work for this Position The HR Staffing Specialist plays a key role within the Talent Acquisition team, actively contributing to both internal and external initiatives that support Human Resources and advance the strategic priorities, goals, and initiatives of the University. As a strategic business partner and primary point of contact, this position collaborates closely with departments across campus to address temporary faculty and staff recruitment needs. Additionally, the specialist supports assigned colleges in meeting full-time faculty hiring objectives. This role requires regular coordination with campus stakeholders, the UNC System Office, and other institutions or agencies as necessary. The Staffing Specialist provides expert guidance on relevant regulations, policies, and procedures to ensure compliance with UNCW personnel programs and state and federal requirements. Operating with a high degree of independence, the incumbent exercises sound judgment, professionalism, and discretion while advising and consulting with university constituents. This is a fast-paced, customer-focused environment that demands a strong sense of urgency, attention to detail, and a commitment to excellence. Success in this role requires collaboration, innovation, and a proactive approach to problem-solving. The HR Staffing Specialist reports directly to the Senior Talent Acquisition Consultant. Responsibilities include but are not limited to:

• Consulting with campus stakeholders to support recruitment and hiring of top talent.
• Serving as a subject matter expert on recruitment and hiring processes for assigned colleges.
• Providing guidance and ensure compliance with university, UNCSO, OSHR, and federal/state employment policies and regulations.
• Managing recruitment and hiring for temporary faculty and staff positions.
• Administering hiring processes in ERP and ATS systems for various employee groups (faculty, staff, adjuncts, postdocs, etc.).
• Maintaining personnel files, scanning documents, and managing credentialing processes.
• Staying informed on pay procedures and use of the Faculty Load and Compensation (FLAC) module.
• Developing and delivering training for stakeholders on recruitment, hiring policies, and compliance.
• Participating in cross-functional HR projects and support university-wide initiatives.
• Assisting with strategic HR initiatives and implementing related programs.
• Developing user-friendly tools and digital resources to streamline temporary employment hiring.
• Ensuring recruitment-related website content and materials are current and accurate.
• Performing data queries and inputting in ERP systems; understanding system interfaces and data impacts.
• Performing additional duties and special projects as assigned.

Minimum Education and Experience Requirements Graduation from a four year college or university; or an equivalent combination of training and experience. Preferred education, professional skills and experience

• Bachelor's degree in Human Resources Management, Business Administration, or a closely related field.
• At least two years of professional experience in a human resources role within a higher education setting.
• At least two years of direct experience in employment recruitment, including sourcing, screening, and onboarding
• Experience with applicant tracking systems and ERPs (e.g., PeopleAdmin, Banner, PeopleSoft)
• Strong technical aptitude and competence with Microsoft Office 365 - Excel, PowerPoint, Word, Outlook,) virtual meeting platforms (Teams/Zoom), and a willingness to adapt/learn new technologies.
• Effective written, verbal, and positive interpersonal communication skills to engage with constituents while performing the responsibilities of the position.
• Strong attention to detail, accuracy, and meeting deadlines.
• Experience processing a high volume of work where there are frequent interruptions.
• Experience in designing and delivering training sessions, developing instructional materials, and creating standardized templates to support recruitment processes.
• Professional certification from HRCI (e.g., PHR, SPHR) and/or SHRM (e.g., SHRM-CP, SHRM-SCP).

Required Certifications or licensure N/A FTE 1.0 (40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00AM - 5:00PM Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 8249 Job Posting Date 06/02/2025 Posting Close Date 06/16/2025 Number of Openings Single Incumbent Special Notes to Applicants PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. EEO Statement At the University of North Carolina at Wilmington (“UNCW”), we are committed to and will provide equality of educational and employment opportunity for all persons and prohibit discrimination, harassment, or retaliation based on race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff, and students is critical to our success and paramount to being recognized as a global contributor. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. External Link to Posting

Applicant Documents

Required Documents

• Resume

• Cover Letter

• List of 3 Professional References

Optional Documents