Executive Assistant Associate Vice Provost for Faculty Affairs

High School diploma or equivalency and three years of progressively responsible administrative/office management experience; or graduation with an associate's degree in Secretarial Science, Business Administration, or a related discipline and one year of progressively responsible administrative/office management experience; or bachelor's degree, preferably in Business Administration or a related discipline; or equivalent combination of training and experience..All degrees must be received from appropriately accredited institutions.

• Drafting letters, memos, and reports
• scheduling meetings,
• Gathering and preparing materials for meetings that the AVP FA attends,
• Make travel arrangements for AVP FA ordering supplies, office communications and other office related activities.
• Other duties and responsibilities as needed by Faculty Affairs.

• Coordinate and manage faculty appointments, scheduling meetings, and academic events.
• Assist in maintaining faculty records, tenure-track processes, and performance evaluations.
• Assist AVP FA in coordinating the onboarding process for new faculty members, ensuring a smooth transition into their roles.
• Ensure compliance with university policies and procedures in faculty-related matters.
• Keep abreast of changes in academic regulations and assist in implementing updates as needed.
• Support faculty in understanding and adhering to institutional guidelines.
• Completing and submitting all monthly and quarterly activity reports on program performance and budget expenditures to Program Administration.
• Creating and submitting all activity personnel ePAFs at the fiscal year transition.
• Tracking all start-up allocations and expenditures to ensure alignment and compliance.
• Communicating with new faculty and center directors to enhance knowledge and strategy in the use of Title III startup and Academic Enhancement funds.

• Provide comprehensive administrative support to the Associate Vice Provost for Faculty Affairs.
• Prepare and proofread academic documents, reports, and correspondence as required.
• Manage the faculty affairs calendar, ensuring important deadlines and events are noted and met.
• Organize and maintain faculty-related files and databases.
• Support the planning and execution of faculty development workshops, seminars, and conferences.
• Contribute to ad-hoc projects and initiatives related to faculty affairs and academic excellence.
• Serving as the first point of contact for offices and personnel supported by the Academic Budget and Personnel activity

• Demonstrates functional fluency with university's budget/procurement systems: BANNER Finance, AggieMart, PeopleAdmin, etc.
• Demonstrates functional fluency with Microsoft Office Suite, especially in Excel.

• Composes and organizes ideas logically, works in multiple formats such as letters, memos, reports or presentations, and can change/adjust style to meet the needs of the program and audience.
• Facilitate communication between faculty members and the Office of Faculty Affairs

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Blue Cross Blue Shield of NC - Health Benefits
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount