Administrative Coordinator and Office Manager

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Posting Details

Position Information Position/Classification Title Administrative Support Specialist Working Title Administrative Coordinator and Office Manager Competency Level Journey Position Number 300817 Salary Grade Equivalent 61 FLSA Non-Exempt Appointment Type Permanent - Full Time FTE 1 = 40 hours/week, 12 months If time limited, duration date Department Hiring Range $31,200 - $40,000 EEO-1 Category Officials & Managers SOC Code 11-3011 - Administrative Services Managers Position Overview Primary Function of Organizational Unit The Division of Student affairs fosters student growth and development. The Division of Student Affairs aids, directs and informs students about services and programs that will expand students' educational experiences and prepare them for diverse lives in local and global communities. The Division of Student Affairs is responsible for many of the outside the classroom/off campus aspects of student life at NCCU, including student engagement and leadership; career services; student disability services; student leadership; residential life; student activities; student conduct; special programs and services; student health and counseling services and campus ministry. Primary Purpose of Position The primary purpose of this position is to provide assistance with developing orientation, transition, and retention activities for new students and their families. The position will be responsible for administrative support for the development and implementation of new student and family programs, maintaining financial records, and providing information regarding New Student and Family Programs programming and procedures. The Administrative Support Associate reports to the Director. Primary duties will include, but are not limited to, providing information to all constituents regarding New Student and Family Programs, overseeing the New Student Orientation registration and check-in processes, maintaining financial records and budget management, and serving as the administrative manager for New Student and Family Programs office, including supervising student employees and maintaining meeting records for departmental committees. Required Knowledge, Skills, and Abilities The successful candidate must possess a working knowledge of Student and Finance Banner or an equivalent system; knowledge of office organization, budget management, and computer information systems; knowledge of Microsoft Office Suite (Microsoft Word, Excel and PowerPoint) Applications; knowledge of developing and editing electronic newsletters, emails and surveys; knowledge of coordinate the analysis of orientation surveys and report development; ability to manipulate and analyze data; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to learn, interpret and analyze information to make necessary decisions; to exercise judgment and discretion in problem solving; to plan, prioritize and organize workflow; ability to work flexible schedules; excellent analytical and organizational skills along with written and oral communication skills, excellent editing skills; great interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment. Minimum Education/Experience High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. Licenses or Certification required by Statute or Regulation N/A Equal Opportunity Employer North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran. Work Hours Monday - Friday 8-5 Position required to work during periods of adverse weather or other emergencies No Campus Security Authority Designated Position Yes Key Responsibilities and Related Competencies Required Competency Financial Management - Budget Duties Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance. Ability to prepare budget documents and reports. revenue, expenditures etc. Required Competency Communication (Presentations, Oral, and Written) Duties Communication - Oral: Ability to convey information orally to individuals or groups to ensure that they understand the message. Ability to listen and respond appropriately to information from others. Communication - Presentations: Ability to develop presentations and ideas to individuals or groups using a variety of media. Ability to deliver presentations suited to the characteristics and needs of the audience. Communication - Written: Ability to develop and deliver written information to individuals or groups to ensure that they understand the message. Required Competency Instruction Duties Ability to instruct and train employees, students, faculty and/or other clients by providing information, including appropriate procedures, practices and/or the operation of equipment. Ability to lead and guide others to develop new skills or knowledge that will enhance their work. Ability to design, develop and/or deliver training programs. Required Competency Interpersonal Skills Duties Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork. Ability to build and maintain ongoing, collaborative, working relationships with coworkers to achieve the goals of the work unit. Required Competency Knowledge - Professional Duties Possession of a designated level of professional skill and/or knowledge in specific area(s) and to keep current with developments and trends in area(s) of expertise, usually acquired through post-secondary education. Ability to measure and evaluate work processes, services and products to achieve organizational goals. Ability to redesign processes as needed using best methods and technology to meet or exceed business needs. Ability to use appropriate methods to identify opportunities, implement solutions, and measure impact. Required Competency Other Duties as Assigned Duties Other duties as assigned. Posting Detail Information Posting Number SPA01298P Open Date 05/03/2024 Close Date Special Instructions to Applicants

Applicant Documents

Required Documents

• Resume/CV

• List of References

Optional Documents

• Cover Letter

• DD-214 (Veterans Only)