Annual Fund & Alumni Coordinator

The Annual Fund and Alumni Coordinator reports to the Development Director and fosters care of important relationships with supporters and past participants of the organization. This position is primarily responsible for maintaining excellent records and stewardship of both donors and past program participants. These relationships are critical to the success of Eagle’s Nest Foundation, as they provide important history and feedback, fiscal support, and referrals for future participants. Duties are described in more detail below.

About Eagle’s Nest Foundation
Eagle’s Nest Foundation is the umbrella 501(c)(3) nonprofit organization which oversees The Outdoor Academy (OA), Eagle’s Nest Camp (Camp), and Hante Adventures. Our shared programs provide the opportunity for a child to grow and develop with us from the age of 6 to 18. All programs share the campus in Pisgah Forest, NC, at 43 Hart Road, necessitating close collaboration between each of the program’s Directors and the Foundation’s administrative departments (Camp/Hante, OA, Finance, Human Resources, Development, and Facilities), as well as our Western North Carolina community.

Core Responsibilities and Coordination
The Annual Fund and Alumni Relations Coordinator is a full-time, year-round, non-exempt position, reporting to the Development Director. The Annual Fund and Alumni Relations Coordinator coordinates general activities of the Development office under the direction of the Development Director (DoD), including data and donor records management and assisting with mailings, communications, grants, meeting and event logistics, and alumni relations.

SPECIFIC RESPONSIBILITIES – Development Office
Donor Relations

• Donation & donor record management
• Donor stewardship
• Assist with Major Gift Prospect (MGP) cultivation, stewardship and solicitation
• Event coordination and support
• Campaigns and appeals support
• Communications support
• Department administration

Alumni Relations

• Maintain functions of the ENF Alumni Relations Program
• Planning and coordination of any on-campus reunions, anniversaries and other events
• Assist with Participation and Efficacy Surveys
• Communications Coordination and Support

Event/Facility Rental Management - Includes both internal events (i.e. retreats, workshops, etc.) and rare external events (i.e. wedding/party rentals, group site use, etc.)

General Office Assistance - Assist with answering office phones (occasional), keeping office area clean and tidy, producing documents, reports and correspondence as needed, and other duties as assigned.

JOB SKILLS AND REQUIREMENTS

• Communication skills: Connect effectively with staff, and maintain good communication with other departments within the organization. Commitment to maintaining and building relationships.
• Organization and Attention to Detail : Able to create lists, keep track of projects and donations, and provide accurate reporting on bank deposits.
• Verbal and written communication skills : Able to write professional emails and letters to donors and alumni, and effectively “tell the story” of Eagle’s Nest and The Outdoor Academy.
• Computer Skills: Proficient in MS Office (Excel, Word, PowerPoint etc.) email, Preferred : Experience with a broadcast email service (i.e. Constant Contact or iContact), database entry and donor/constituent management software (i.e. SalesForce, RazorsEdge, etc.)
• Education/Work Experience required: BA/BS or equivalent work experience.
• Preferred : Demonstrated interest and/or experience in fundraising, alumni relations, or communications
• Preferred : Experience with Eagle’s Nest, Hante, or OA; residential camps; or independent schools

WORK ENVIRONMENT AND SCHEDULE

1. Office hours are generally between 9:00-5:00 Monday through Friday with the exception of weekend events and retreats 3-5 times per year, and alumni related events. Alumni events may also require travel 2-4 times per year. Flex time is offered surrounding events to allow for appropriate work-life balance.
2. This position operates in a casual but professional environment and routinely requires being outside and walking across campus. The ability to work long days and lift heavy items and boxes occasionally is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
3. Flexibility to work evenings and/or weekend hours as needed to fulfill program demands of the position.

COMPENSATION AND BENEFITS

• Salary range based on experience: $43,000 - $46,000, annually. Full-Time Exempt, 12-month position
• Eagle’s Nest Foundation provides a salary, contributory healthcare benefits, retirement plans, paid time off, Camp and OA discounts, and pro deals. Some meals are available when served through the Dining Room on class days while OA and Camp programs are in session during time worked. Specific benefits are outlined in the employment offer letter.
  
  

Eagle’s Nest Foundation is an equal opportunity employer and does not discriminate on or tolerate harassment on the basis of race, color, national origin, religion, age, sex, gender identity, gender expression, sexual orientation, genetic information, pregnancy, disability, military status, veteran status or any other condition under applicable under federal, state or local law.