Meetings & Events Associate

As a Meetings and Events Associate, your role will involve working with the client Account Manager to help plan, organize, and execute clients’ meetings and events.

Part-Time position approximately 20-23 hours/week

Responsibilities:

• Assist Account manager with coordinating all logistical aspects of clients’ meetings and events, trade shows, and golf tournaments, including researching venues and vendors, budget and finances, registration, exhibitors and sponsors, and execution.
• Assist the Account Manager and/or the Marketing and Communications Team to develop marketing plans related to clients’ meetings and events.
• Provide support for the registration process for clients’ meetings and events, including online registration systems, and provide support throughout the registration process including monitoring and reporting registration numbers.
• Assist with ordering, packing, and shipping of supplies for clients’ meetings and events.
• Assist the Account Manager with on-site operations including coordinating with venue staff, managing event registration, overseeing room set-up, and troubleshooting any issues that arise.
• Assist the Account Manager with gathering feedback from attendees and evaluating the success of clients’ meetings and events.

Qualifications:

• Minimum 2 years of administrative experience.
• Exceptional customer service skills.
• Strong multi-tasking abilities.
• Excellent communication and writing skills.
• Ability to think through problem-solving situations critically.
• Proficiency with Microsoft Office, Google Workspace (Gmail, Calendar, Drive, & Sheets), Doodle and Zoom. Must be eager and able to quickly learn and navigate multiple meeting management platforms.
• Excellent organizational skills with exceptional, consistent attention to detail.
• Ability to prioritize and complete multiple tasks within deadlines with minimal supervision.
• Ability to work independently and collaboratively with other departments and staff.
• Ability to work outside standard business hours for events as needed.

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.