Communications and Administrative Assistant

: Description:

The Communication and Administration Assistant is pivotal in facilitating effective communication and smooth operation within the Club. Responsible for coordinating monthly meetings with the Board of Directors and Committees, ensuring timely collection and dissemination of necessary documents, and supporting the Club's Members and Leadership Team. Additionally, they collaborate with the Director of Communications to maintain the Member website and mobile app, assist with weekly/monthly communications to the Membership, and coordinate video content and digital signage updates. Operating under the General Manager's direction, they demonstrate flexibility in schedule and tasks to uphold the Club's operational excellence. This is a full-time position with excellent benefits.

Job Summary:

Club Governance

• Coordinate with the Board of Directors and Committees to schedule monthly meetings.
• Assist with the collection of Board/Committee documents for the Member website and uploading documents in the desired areas for viewing during meetings.

Assist alongside the Club President:

• Gather committee interest information.
• Past President's reception presentation.
• Assistance of the Monthly President's Letter.

Assist alongside the Nominating Committee Chair:

• Coordinate the interview schedule and collect and provide materials to the Committee as well as interview Members.

Assist with the New Board of Directors Orientation:

• Develop a presentation that explains the Board of Directors' roles and responsibilities and schedule the Leadership Team to speak with Members regarding their roles and responsibilities at the Club.

Club Communications

Work alongside the Director of Communications:

• Maintain the Member website.
• Help Members with their username/password as needed.
• Uploading and maintenance of Member website pages.
• Maintain the Member/Team Member mobile app.
• Help Members/Team Members with their username/password as needed.
• Maintaining documents on the mobile app and updating as needed.
• Coordinates with Department Heads to develop content.
• Creating Member/Team Member event notifications.
• Assist with weekly/monthly communications to the Membership.
• Coordinate video content of Team Members for Member communication for various event types.

Club Project Work

• Assist in the development of presentations and/or materials for Committees, Working Groups, and the Board of Directors.
• Renderings for the Club's future improvements.

Club Administration

• Works directly with and completes other appropriate tasks as assigned by the General Manager.
• Assisting with other administrative staff on various projects as needed.
• Completes other appropriate tasks as assigned by the General Manager.

What We Can Offer You

• Competitive wages paid weekly
• Complimentary employee meals daily throughout the season
• Golf, Tennis, and Pickleball privileges
• Training and growth opportunity·

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Requirements:

Preferred Qualifications and Experience

• A college degree in Marketing and Communications is required.
• Experience in administration, marketing, and communications is preferred.
• Typical work schedule is Monday through Friday, 9 am - 5 pm, with occasional weekend assignments at Major Club Events, Member meetings, etc.
• Canva
• Adobe Creative Cloud (Acrobat, Express, Premiere Pro, etc.)
• Dropbox
• WeVideo, Microsoft Clipchamp, or other video editing software
• Microsoft 365 suite (Outlook, Excel, PowerPoint, Forms)