Administrative Assistant

Job Title: Administrative Assistant

Location: ASYMCA Fort Bragg- 2411 Rodney Trail, Fort Bragg NC

Schedule: Monday – Friday, 8:30 AM – 1:30 PM (25 hours/week)

Compensation: $11.00 per hour

Position Overview

The ASYMCA is looking for a proactive, high-energy Front Desk Receptionist who serves as the face of our office. This is not just a "sit-behind-the-desk" role; we need a true team player who is ready to jump into various program areas, from assisting in early childhood classrooms to managing our food pantry inventory. If you are someone who "gets stuff done" and loves supporting the military community, we want to meet you.

Key Responsibilities

Front Desk & Administration:

• Guest Relations: Greet all visitors with a professional and welcoming attitude; ensure every guest is assisted promptly.

• Communication: Manage a multi-line phone system, answer inquiries, and direct calls to the appropriate staff members.

• Facility Care: Maintain a clean and organized lobby and front desk area; perform light cleaning and tidying during downtime.

• Data & Systems: Learn and assist with Daxco (our registration system) to manage memberships and program sign-ups.

• Digital Organization: Maintain and update computer records and Excel spreadsheets to ensure program data is accurate and current.

Program Support & Logistics:

• Operation Deploy Your Dress (ODYD): Assist with hanging, organizing, and displaying formal wear donations.

• Food Pantry: Perform as needed inventory updates, organize stock, and ensure the pantry is ready for families in need.

• Operation Little Learners (OLL): Step into the classroom to assist with daily tasks, activities, and student engagement as needed.

• Baby Bundles: Assemble essential supply bundles for new parents or lead and train volunteers on the assembly process.

Qualifications

• Adaptability: Must be willing to shift gears quickly between administrative tasks and hands-on program support.

• Team Spirit: A "can-do" attitude with the ability to work collaboratively across different departments.

• Organization: Strong attention to detail, especially regarding inventory management and scheduling.

• Communication: Excellent verbal and written skills for interacting with guests, volunteers, and staff.

• Reliability: Consistent attendance during the specified M-F morning shift.

Military spouses, veterans and military affiliated job seekers encouraged to apply.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions.