Vessel Purchasing Specialist
- Coordinate timely processes and communications with Vessel Management teams and suppliers to ensure procurement needs are met promptly and efficiently.
- Improve and streamline processes, audits, and documentation to optimize supply chain and reduce expenses.
- Analyze, track, and monitor Key Performance Metrics.
- Engage vessel management in planning for routine and custom ordering for vessel equipment and supplies.
- Solicit and compile equipment and supply needs, specifications, and deadlines.
- Research and recommend suppliers, monitor availability, and optimize savings; support vendor negotiations and participate in vendor due diligence processes.
- Initiate, prepare, and process purchase orders to ensure delivery with required timeframes.
- Maintain, update, and audit purchasing and contracts files and systems.
- Develop, document, and maintain standard processes and procedures; identify areas of opportunity and recommend best practices.
- Monitor compliance with contracts and regulations related to vendor selection and documentation.
- Expedite delayed orders and resolve issues with changes, returns, replacements, and credit arrangements.
- Coordinate with internal teams to ensure accuracy of invoices and prompt payment to suppliers.
- Prepare, review, and present reports and summaries of purchasing activities and expenses.
- Other duties as assigned.
- High school diploma or equivalent required
- Some college coursework preferred
- 4+ years of experience in a purchasing/procurement role in the marine equipment, industrial supply, or closely related industry required
- Knowledge and understanding of principles, processes, and best practices related to equipment purchasing and industrial or vessel equipment or machinery
- Ability to identify complex problems, use logic and reasoning to review related information, develop and evaluate options, make conclusions, and recommend solutions
- Ability to organize work, set priorities, determine resource requirements, and necessary sequence of activities needed to achieve goals
- Ability to work independently and adapt to changing business conditions
- Ability to work collaboratively and effectively with a geographically dispersed team
- Demonstrated ability to apply general math concepts
- General understanding of world geography
- Effective verbal, written, and interpersonal communication skills
- General knowledge of Vessel Management Software Nautical Systems 5 (NS5)
- Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel: Intermediate level of skill Word, Teams, Outlook: Basic level of skill
- Demonstrated proficiency with Vessel Management Software Nautical Systems 5 (NS5) strongly preferred
- Demonstrated knowledge of vessel operations is preferred
- Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
- Engages & Inspires Others Leads with energy, self-confidence and understanding in ways that motivate colleagues to achieve more than they thought possible.
- Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
- Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
- Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.
- Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
- Walk/travel within office environment, crouch/bend to access floor-level storage - Often
- Use hands/fingers to operate office equipment, type/complete data input, write - Often
- Reach with hands, arms; lift, move and manipulate objects weighing up to 20 pounds - Regularly
- Sight sufficient to read instructions, documents, and screen-based information - Often
- Use hands/fingers to manipulate and file documents, folders, small objects - Regularly
- Corporate office environment
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