Event Coordinator

To be considered for this opportunity, you MUST apply on our website by using the following link:

Work Schedule: 8am-5pm, Monday-Friday (40 hours per week); with flexibility for additional hours, including occasional evenings and weekends.

Job Location: Raleigh, NC.

Department: NC State Student Centers.

About the Department:
Campus Enterprises is NC State University’s division of retail and hospitality organizations — NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each department is dedicated to providing service excellence, value and enrichment of the student experience in support of academic success.

NC State Student Centers provide a clean, safe and welcoming environment for the NC State community. In support of the university’s education mission, the Student Centers will provide support to events and activities that will enrich the student experience. Through formal and informal experiences, the NC State Student Centers serve as a cornerstone for student growth, learning, and involvement.

Wolfpack Perks and Benefits:
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical Dental , and Vision .
• Tuition and Academic Assistance .

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties:
The Event Coordinator is responsible for managing event reservations and catering requests for a wide range of clients, including student organizations, university departments, and non-university groups. Requests are received through virtual platforms, in-person meetings, and email. This position plays a critical role in ensuring events are accurately scheduled, properly staffed, and fully compliant with University policies and operational requirements.

The Event Coordinator must effectively prioritize reservation requests based on space availability, event complexity, scope, and institutional needs while providing excellent customer service and maintaining strong cross-departmental collaboration.

Key Responsibilities:

• Meet with clients for complex events to determine room setup, audio-visual, staffing, and catering needs. Confirm existing reservations with clients prior to events.
• Process and prioritize event reservations for multiple venues based on space availability, event scope, and complexity.
• Coordinate event logistics with building services, catering, and internal and external partners to ensure successful execution.
• Evaluate event scope and complexity to determine appropriate staffing levels in accordance with NC State Student Centers’ policies.
• Ensure events comply with University policies, safety regulations, and operational requirements.
• Assist with recruiting, hiring, training, scheduling, and supervising temporary and student event staff.

If you have experience with event planning, have demonstrated customer service skills and want to be part of a team to make NC State Student Centers successful, this could be the role for you!

Other Responsibilities:

• Model the Division’s mission and values, and foster a positive, cohesive workplace and congeniality among co-workers.
• Understand the goals and culture of the organization, and understand how employees’ work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture.
• Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols.
• Perform other duties as assigned to ensure Student Centers business needs are met.

Qualifications:

Minimum Experience/Education:
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications :

• Experience in event coordination, hospitality, conference services, or a related field.
• Strong written and verbal communication skills to effectively communicate with customers, peers and supervisors; and professionally communicate with multiple levels of employees within the University.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Working knowledge of Google Suite (Email, Docs, Calendar, Sheets and Slides) and/or Microsoft Office Suite (Word, Excel and PowerPoint), with the ability to learn additional software.
• Knowledge of event management software and scheduling systems.

Required License or Certification: Valid Driver’s License required. State vehicle furnished to drive to events or other Campus Enterprises locations.

Valid NC Driver's License required: Yes.

Commercial Driver's License Required?: No.

EEO:
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

About North Carolina State University:

NC State is among the top 10 employers in North Carolina. Forbes annual survey of America’s best employers by state places NC State in ninth place in North Carolina. NC State embodies a culture that values collaboration, creativity, innovation, diversity, and teamwork. We provide a team-oriented culture, work/life balance, and work that makes a difference in our community, the state, and beyond. Campus Enterprises is NC State University’s division of retail and hospitality organizations — NC State Dining, NC State Stores, Lonnie Poole Golf Course, NC State Student Centers (Witherspoon and Talley), and the One Card Office. Each unit shares a common goal: deliver quality and efficient services with dedicated financial support for student activity and scholarships. NC State’s Campus Enterprises division offers a unique opportunity to pursue a career in retail, hospitality or related business functions in the rewarding setting of higher education.