Church Administrator

Job Description

Job Description

The part-time Church Administrator of Holy Trinity Lutheran Church oversees the day-to-day administrative operations of the congregation and serves as a key point of connection for members, visitors, tenants, and community partners. This role supports the ministry and mission of the church through effective communication, organization, hospitality, and operational coordination in a way that reflects our mission of Loving, Not Judging .

Key Responsibilities

Worship & Ministry Support

• Collaborate with the Pastor and Director of Music to prepare worship materials for Sunday services, midweek services, weddings, funerals, and special seasonal services.
• Create, format, print, email, and publish worship bulletins and related materials using Microsoft Word or similar software.
• Ensure worship leaders and participants have the information and materials needed for services.
• Coordinate altar flower scheduling, reminders, and bulletin acknowledgements, including Christmas poinsettias and Easter flowers.

Communications & Congregational Engagement

• Serve as the primary point of contact for church phone calls, email, website inquiries, and general correspondence.
• Prepare and distribute the monthly church newsletter in digital and print formats.
• Create and send email announcements and special communications as needed.
• Maintain and update the congregation’s master calendar in both digital and printed formats.
• Publish weekly bulletins, newsletters, and other approved content to the church website.
• Update church voicemail messages and communication systems as needed.
• Acknowledge memorial gifts and assist with congregational communications and records.
• Compile and prepare the congregation’s Annual Report.
• Communicate relevant building and scheduling information with church tenants and building users.

Office Administration & Record Keeping

• Maintain church records and databases using the Church Management System, including attendance, membership records, baptisms, confirmations, marriages, and funerals.
• Maintain and update the congregational directory and related administrative files.
• Organize and maintain records related to vendors, contractors, service providers, and church operations.
• Support general office administration and ensure efficient day-to-day operations.

Facilities & Building Coordination

• Serve as a primary contact for building use requests, outside groups, and tenants.
• Help coordinate facility scheduling and building access.
• Identify and communicate property maintenance concerns to appropriate contractors, vendors, and church leadership.
• Assist with coordinating service appointments and repairs as needed.

Supplies & Operational Support

• Monitor and order office and facility supplies as needed.
• Help ensure church office equipment and administrative systems remain functional and organized.