Office Manager

Accentuate Staffing is seeking an experienced Office Manager to oversee daily administrative operations and support the company’s financial, HR, and office management functions. This role works closely with leadership to ensure efficient front-office operations, strong organizational processes, and a well-supported team environment. The ideal candidate is highly organized, proactive, and experienced in administration, bookkeeping, HR coordination, and vendor management, preferably within the Architecture, Engineering, or Construction (AEC) industry.

Responsibilities:

• Oversee daily front-office and administrative operations to ensure efficient business processes.
• Manage company documentation, records, and operational procedures while maintaining organized systems.
• Support financial operations, including project setup, invoicing, accounts receivable tracking, and coordination with outsourced accounting partners.
• Manage vendor relationships and office facilities, including IT systems, office equipment, utilities, and service providers.
• Coordinate human resources administration, including recruiting support, onboarding, employee records, benefits coordination, and HR documentation.
• Maintain company insurance policies, compliance documentation, and vendor insurance records.
• Supervise general office coordination tasks such as shipping/receiving, office supplies, events, and administrative support.
• Coordinate with external vendors to support marketing, website updates, and company communications.
• Identify opportunities to improve office efficiency, workflows, and operational processes.
• Provide regular updates to leadership on administrative, financial, and operational matters.

Requirements:

• 8+ years of experience in office management, administration, bookkeeping, HR coordination, or similar roles.
• Associate or Bachelor’s degree in Business, Accounting, Finance, or related field preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with discretion and professionalism.
• Experience managing accounts receivable, invoicing, and financial documentation.
• Experience coordinating vendors, facilities, and office operations.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and office software tools.
• Experience with Adobe Acrobat or Bluebeam preferred.
• Familiarity with Deltek Ajera or BQE Core is a plus (training available).
• Self-motivated, proactive, and able to manage multiple priorities in a fast-paced environment.