Corporate Office Coordinator (Charlotte, NC)

Great company. Great people. Great opportunities.

If you’d like the chance to make your mark with the world’s largest equipment rental provider, come build your future with United Rentals!

As a Corporate Office Coordinator, you will be responsible to maintain a world class reception area at the Charlotte Corporate Campus.

What you'll do

Visitor Reception

• Greet visitors and answer phones with courtesy and professionalism

• Direct and/or escort visitors to meetings rooms as necessary

• Transfer/direct callers to appropriate extensions and/or other corporate or branch phone numbers

• Offer refreshments to visitors and keep station organized and tidy

• Make suggestions regarding hotels and restaurants based on visitor needs

• Back up support to Facilities as required

Conference Room Coordination

• Maintain order and organization in conference rooms

• Maintain conference room schedules

• Assist with conference room bookings as necessary

• Manage communication regarding conference room booking FAQs

• Provide daily, weekly, monthly and yearly reporting on conference room usage

• Maintain lunch and snack options for attendees

Employee Engagement Committee

• Assist Facilities with the planning and execution of campus events with HR guidance

• Lead committee meetings

• Assist with the sourcing of event materials

• Coordinate the set up and break down of events

• Assist with maintaining committee budget and reports

Mail

• Maintain an orderly mail room

• Oversee intake of mail and package notifications on a daily basis

Other duties as assigned

Requirements

• High School Diploma

• Reception/administrative experience preferred

• Strong verbal and written communication skills

• Superior interpersonal and customer service skills/attitude and focus

• Microsoft Office experience (Outlook, Word, Excel)

• Strong attention to detail and the ability to multitask

• Excellent organizational skills

• Ability to work in fast paced environment

• Heavy volume of sitting, standing, walking, kneeling, bending and stretching

• Lift up to 40 pounds

Position is onsite every day (Mon-Fri)

Why join us?

We don’t just “talk the talk!” We’re an award-winning company (recently named a Glassdoor Best Place to Work in 2026) that truly cares about our people - That’s why we offer best-in-class benefits and perks that will support you and your family. In addition to our health and financial plans, we also offer:

• Paid Parental Leave

• United Compassion Fund

• Employee Discount Program

• Career Development & Promotional Opportunities

• Additional Vacation Buy Up Program (US Only)

• Early Wage Access through Payactiv (US Hourly Only)

• Paid Sick Leave

• An inclusive and welcoming culture

Explore our comprehensive U.S. benefit offerings

For Canadian benefits, click here

United Rentals, Inc. is an Equal Opportunity Employer and makes employment decisions regardless of race, color, religion, sex, national origin, age, genetic information, citizenship status, veteran status, sexual orientation, gender identity, disability, or any other status protected by law. If you need a reasonable accommodation at any point of the application process, please email [email protected] for assistance.

At United Rentals, we proudly hire active duty members, veterans, reservists, and their families. The values that define your service—leadership, discipline, integrity, and teamwork—are the same values that drive our success. With many veterans already part of our team, we’re ready to help you transition into a rewarding career.

United Rentals consists of a wide variety of roles with different duties and responsibilities. The actual pay rate offered to candidates varies depending upon a wide range of factors including specific position, location, education, training, experience, skills, and ability.