AP/AR Associate

Hybrid Position

We’re seeking a temporary AP/AR Associate to fill in during a staff leave of absence, with the potential to transition to a permanent role depending on new business needs. This role is ideal for someone who enjoys variety, is highly detail-oriented, and brings fresh ideas to the table. The AP/AR Associate will handle day-to-day finance and accounting tasks and report directly to the VP of Finance.

Responsibilities:

• Manage accounts receivable (monitoring, posting) and accounts payable (reviewing and processing invoices, expense reports, and check requests on a timely basis); maintain all related files with accountability.
• Reconcile bank and investment accounts monthly, ensuring accuracy and dedication to detail.
• Monitor and report client expenditures and expense allocations with transparency and accountability.
• Reconcile accounting database information with client activities, working with client & CTS teams to address discrepancies through collaboration.
• Prepare timely and accurate financial monthly, quarterly, and annual reports (Statement of Activities, Statement of Financial Position, etc.) in accordance with GAAP, reflecting our expertise.
• Maintain fixed asset schedules and perform yearly fixed asset inventory; maintain other schedules including depreciation and prepaids with accountability.
• Oversee the monthly close process and create journal entries when needed to maintain the general ledger in QuickBooks, showing dedication to accuracy.
• Provide information for annual financial audit and various tax filings – including audit schedules, confirmation letters, general ledger, and other supporting documentation, highlighting our expertise.
• Provide finance guidance, training, and support for all staff members and clients, fostering collaboration and growth.
• Serve as a financial liaison to client teams, demonstrating accountability and collaboration.
• Perform other duties as needed, going the extra mile with dedication.

Qualifications:

• Strong Excel skills and proficiency with Microsoft Office Suite and various database systems.
• Extremely detailed oriented.
• Strong multi-tasking abilities.
• Excellent communication and writing skills.
• Ability to think through problem-solving situations critically.
• Proficiency with Microsoft Office, Google Workspace (Gmail, Calendar, Drive, & Sheets), Doodle and Zoom.
• Amazing organizational skills with exceptional, consistent attention to detail.
• Ability to prioritize and complete multiple tasks within deadlines with minimal supervision.
• Ability to work independently and collaboratively with other IMI departments and staff.
• Two-year college degree or two years of accounting experience

Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.

No Third Party Agencies or Submissions Will Be Accepted.

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.