Receptionist Administrative Assistant

Job Description

Job Description

Job Summary
We are seeking a professional and organized Receptionist/Administrative Assistant to join our team Monday through Thursday 8:00 am to 4:00 pm 32-hour work week. We are willing to train the ideal candidate who will serve as the first point of contact for visitors and callers, manage administrative tasks efficiently, and support office operations to ensure a smooth workflow. This role requires excellent communication skills, proficiency with office management tools, and the ability to handle multiple responsibilities with professionalism and attention to detail.

Responsibilities

• Greet visitors and clients in a courteous and professional manner at the front desk
• Manage multi-line phone systems, screen calls, and direct inquiries appropriately
• Handle data entry, filing, and maintaining organized records using Microsoft Office, Google Workspace, and other office software
• Schedule appointments, manage calendars, and coordinate meetings for staff and executives
• Perform clerical duties including proofreading documents, managing correspondence, and preparing reports
• Assist with office management tasks such as supply inventory, mail distribution, and maintaining a clean reception area
• Provide excellent customer service by addressing inquiries promptly and professionally
• Maintain phone etiquette and ensure effective communication within the office environment
• Accept student payments for application process.

Experience

• Prior office experience or administrative support experience preferred but not mandatory
• Familiarity with front desk operations, multi-line phone systems, and office management tools
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and general computer literacy
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing skills with attention to detail for proofreading
• Demonstrated customer service skills with a professional phone etiquette mindset