Legal Receptionist Spanish Bilingual

Job Description

Job Description

Job Description:

• Receives and screens visitors and telephone calls; responds to inquiries on a variety of matters such as the status of pending cases, administrative and court rules.
• Translate accurately and proficiently from English to Spanish and Spanish to English for client understanding.
• Each day makes sure that voicemails have been collected, recorded, and the message has been delivered to the appropriate staff member.
• Files correspondence, memorandums, legal documents, etc.
• Downloads accident reports for the City of WS and prepares the legal advertisement letters and envelopes for mailing.
• Schedules and arranges meetings and calendar court dates and appointments.
• In-take for personal injury and criminal cases.
• Communicates with supervisor, co-workers, clients, and others, and maintains confidentiality.
• Setup and maintain confidential medical information via H.I.P.P.A. guidelines.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, and content.
• Inputs, retrieves, updates, and deletes information using computerized databases.
• Sorts, opens, logs, and distributes incoming mail to staff; attaches incoming correspondence to case file and related materials needed for action.
• Work with outside vendors and develop good work relationships with vendors.
• Maintain good communication with prelitigation clients relaying information as given by Attorney.
• Opens and maintains office files, logs, and other information in connection with the work under the attorney or office manager.
• Maintains calendars for attorney to ensure no scheduling conflicts and to inform attorney of court imposed deadlines.
• Establishes and revises forms, procedures, formats, and standards for office correspondence.
• Operates standard office equipment such as calculators, facsimile machines, scanner, copier etc.
• Performs related work as assigned.

Education

• High school diploma, GED equivalent, or higher.
• Fluent in both Spanish and English.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, and to talk or hear.
• The employee is frequently required to use hands to finger; handle; or feel objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl.
• The employee must occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

• There may be stressful conditions such as workloads and/or deadlines.
• The noise level in the work environment is usually moderate.

Essential Duties

Essential duties and responsibilities include the following. Other duties may be assigned.

• Communicate in Spanish and English as required.
• Treat others respectfully, speak to others courteously, and behave in such a way that creates a workplace environment that is marked in trustworthiness, honest but polite communication, and interpersonal interactions that are both personally cordial and professionally appropriate.
• Perform other duties and assume responsibilities as directed by the attorney.

Office Equipment Knowledge

Must be familiar with:

• Microsoft word
• Google Gmail
• Excel Spread Sheets
• Micro-Soft based computer systems Flie/Folders
• Printers

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Required)

Language:

• Spanish (Required)