Personal Assistant

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Great Work Environment
• Career Advancement Opportunities

Job Summary

We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once.

***This position will start off Part Time but will progress to Full Time.

Responsibilities

• Schedule appointments and maintain a realistic, accurate calendar
• Answer and screen calls
• Run errands, as needed
• Order essential and non-essential supplies
• Work closely with many different people to ensure everyone is on the same page
• Create marketing material
• Manage the owner's schedule, including appointments, meetings, inventory and travel arrangements
• Answer and direct phone calls, emails, and other inquiries
• Traveling between 3 locations as needed
• Flexible work hours (Daytime, evening and Weekends)
• Maintain and update the owner's calendar and to-do list
• Prepare presentations, reports, and other documents
• Coordinate travel arrangements, including booking flights, hotels, and transportation
• Manage the owner's expenses and reimbursements
• Handle confidential information and maintain the owner's privacy
• Provide administrative support to other staff members as needed
• Run personal errands for the owner, such as picking up dry cleaning or making restaurant reservations
• Maintain a clean and organized work environment
• Creating Marketing materials
• Knowledge of Google documents, drive, Instagram, Canva and Mailchimp

Qualifications

• Exceptional communication and interpersonal skills
• The ability to multitask well
• The ability to work well independently and within a team environment
• High school diploma or equivalent
• 2+ years of experience as a personal assistant or in a related administrative role
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite, Google Suite and other administrative software
• Attention to detail and accuracy
• Ability to maintain confidentiality