Administrative Assistant- DIRECT HIRE

Job Description

Job Description

RemX is partnering with a growing and established real estate organization in the Wilmington area to identify a highly organized and customer-focused Administrative Assistant . This is an excellent opportunity for an administrative professional who enjoys managing a busy office environment while supporting multiple agents and helping ensure smooth real estate transactions from contract to closing.

Direct Hire Opportunity

Salary: Up to $50,000/year

Schedule: Monday–Friday, Normal Business Hours

Responsibilities

• Manage front office operations and serve as the first point of contact for clients, vendors, and visitors
• Answer phones, respond to emails, and provide exceptional customer service
• Support multiple real estate agents with administrative tasks and day-to-day operations
• Assist with transaction coordination and closing file management
• Prepare, organize, and maintain contracts, client records, and transaction documents
• Ensure closing files are complete and compliant before submission
• Coordinate appointments, inspections, closings, and meetings
• Maintain accurate records and databases
• Order office supplies and assist with general office management duties
• Communicate with attorneys, lenders, title companies, inspectors, and clients throughout the transaction process
• Track deadlines and follow up to ensure timely completion of required documentation

Qualifications

• 2+ years of administrative experience, preferably within real estate, mortgage, legal, or professional services
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent communication and customer service skills
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
• Experience handling confidential information professionally
• Detail-oriented with strong follow-through and problem-solving abilities
• Ability to work independently while supporting a collaborative team environment