Senior Staff Accountant

About Voxel
Voxel Innovations unlocks next-generation performance through Electrochemical Machining (ECM)—including pulsed and hybrid variants—to rapidly and precisely shape specialty metal alloys for aerospace, energy, industrial, AI, and medical customers. Our ~25–30 person team owns every step of the technology life-cycle, translating R&D into production under one roof.

The Role
As Voxel’s Senior Accountant (Accounting Operations Lead), you’ll be the person who makes the numbers real. You’ll own the day-to-day accounting engine from month-end close on down. We are still a small company, so you’ll handle the transaction work that typically sits with a bookkeeper. This position is full-time based in Knightdale, NC. This position will work closely with our fractional Senior Controller (who focuses on forecasts/budgets and close review) and report to our VP of Sales & Marketing.

This role is ideal for someone who can execute quickly, spot issues early, and improve systems—especially through better workflows, automation, and smart use of tools/AI.

About You
You’re not just checking boxes—you’re the person who notices what’s weird, asks “why,” and fixes the root cause. You’re dependable, discreet, and you care about accuracy and speed. You like building systems that scale. You align with Voxel’s Core Values: Expect Excellence, Do Right By Others, Always Getting Better, What Would Happen If…

Job Description
Month-End Close & General Ledger (Target: 5 business days)

• Run the monthly close process end-to-end: journal entries, accruals, prepaids/deferrals, reconciliations, and variance explanations.
• Maintain a clean general ledger and strong supporting documentation.
• Prepare close materials for Controller review (tie-outs, schedules, explanations).

AP / Purchasing-to-Pay (Bill.com + Odoo)

• Own the vendor bill workflow: enter/code bills, ensure approvals, and keep AP moving at high volume (~100 vendor bills/week).
• Manage 3-way match (PO, receipt, invoice) and resolve discrepancies with Purchasing/Operations.
• Run weekly payment processes in Bill.com, maintain vendor records, and reconcile payment activity back to Odoo.
• Reconcile corporate credit card activity, ensure receipts are captured, and follow up on missing documentation.

AR / Order-to-Cash

• Create and send customer invoices (~10/week) from shipments, milestones, or sales orders; ensure correct terms and supporting docs.
• Apply cash, research unapplied/short-pays, monitor aging, and drive collections follow-up with clear notes.

Manufacturing / Project Accounting Support

• Keep purchasing/receiving/inventory-related accounting flows accurate in Odoo (so COGS and margins mean something).
• Support project/job costing and help identify drivers of margin or cost variance.
• Ensure that inventory is reflected correctly within the accounting system. Reconcile physical inventory counts to GL balances, and make adjustments as needed.

Controls, Documentation, and Continuous Improvement

• Keep accounting files audit-ready: consistent naming, organized folders, easy traceability.
• Document and improve processes (especially repeatable close tasks and AP/AR workflows).
• Bring ideas for automation and efficiency (including how new tools/AI can remove manual work and catch errors earlier).

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• Typically 5+ years of progressive accounting experience.
• Demonstrated ability to run month-end close and own reconciliations with minimal supervision.
• Strong hands-on AP/AR experience (you’re willing to do the work, not just oversee it).
• Solid Excel/Google Sheets skills (pivots, lookups, clean data habits).
• Experience operating inside an ERP (we use Odoo); experience with Bill.com is a plus.
• Bonus: manufacturing or project/job-cost accounting exposure; familiarity with government cost accounting is a plus.
• This position requires access to controlled information under U.S. export control laws. Therefore, applicants must be U.S. persons (U.S. citizen or lawful permanent resident).
• Cover letter explaining why Voxel’s mission & Core Values resonate with you.

Voxel Innovations Inc. is an equal opportunity employer. The above job description does not constitute a promise or guarantee of employment.