Accounting and Operations Specialist

Job Description

Job Description

Salary:

Position Overview:

We are seeking a detail-oriented and proactive Accounting and Operations Specialist to join our dedicated administrative team. This pivotal role ensures the smooth day-to-day operations of our pediatric practice by managing financial workflows, overseeing purchasing and inventory, and supporting accurate and timely reporting.

In addition to routine financial responsibilities, this position plays an active role in identifying and implementing more efficient, time-saving processes across our accounting and operational systems. The Accounting and Operations Specialist will work closely with the President and Executive Director of Business Operations, contributing valuable insights to help improve performance and streamline our internal systems.

The ideal candidate is organized, solutions-driven, and thrives in a mission-focused healthcare environment that supports children and families.

This is a part-time position with a flexible work schedule and ability to work in a hybrid capacity.

Key Responsibilities:

• Perform accurate bookkeeping, including accounts payable/receivable and bank reconciliations
• Prepare monthly, quarterly, and annual financial reports for practice leadership
• Manage purchasing of office and clinical supplies, ensuring cost-effectiveness and timely procurement
• Monitor and maintain inventory levels of therapy materials and equipment
• Collaborate with therapists and administrative staff to anticipate operational needs
• Assist with budget development and expense tracking
• Support compliance with relevant financial and privacy regulations

Qualifications:

• Experience in bookkeeping, accounting, or finance (preferably in a healthcare or therapy setting)
• Strong skills in financial software (Excel, or similar)
• Advanced skills and knowledge in QuickBooks (QBO)
• Excellent organizational and multitasking abilities
• Attention to detail and a commitment to accuracy
• Strong communication and interpersonal skills
• High ethical standards and respect for confidentiality

Please visit our website at and our social media pages for additional information about the company.