Executive Assistant

We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. This role provides direct support to senior leadership while also ensuring the smooth day-to-day operations of the office. The ideal candidate thrives in a fast-paced environment, can balance multiple priorities, and demonstrates exceptional communication and problem-solving skills.

Key Responsibilities

Executive Support

• Provide high-level administrative support to executives, including calendar management, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Serve as a gatekeeper and liaison for executives, ensuring effective communication across the organization.
• Assist with meeting preparation, including agendas, materials, and minutes.
• Handle confidential information with discretion and professionalism.

Office Management

• Oversee daily office operations to maintain a productive and welcoming work environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate facility needs, including maintenance requests and workspace organization.
• Support onboarding of new employees by setting up workspaces, equipment, and office orientation.
• Ensure compliance with office policies, procedures, and health/safety standards.

Administrative & Team Support

• Manage company records, filing systems, and databases for accuracy and accessibility.
• Assist with event planning, team meetings, and company functions.
• Track budgets, invoices, and expense reports related to office operations.
• Support HR and leadership with employee engagement initiatives and internal communications.

Qualifications

• Proven experience as an Executive Assistant, Office Manager, or similar role.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
• Ability to handle sensitive and confidential information with integrity.
• Self-starter who can anticipate needs and take initiative.

Preferred Skills

• Experience in vendor management and basic contract administration.
• Knowledge of bookkeeping or budget tracking.
• Event planning or project coordination experience.
• Tech-savvy with the ability to learn and implement new tools or systems quickly.

Why Join Us?

This role offers a unique opportunity to be both a trusted partner to executive leadership and the driving force behind a smooth-running office. If you enjoy variety in your work, thrive on organization, and take pride in helping teams succeed, we’d love to hear from you.

Who We Are

Freeman Landscape Inc. is a privately owned landscape and irrigation company in eastern North Carolina. We specialize in full-service landscape and irrigation design, installation, and comprehensive maintenance for both commercial and residential clients. Founded in 1992, Freeman Landscape is proud to be certified as both a Minority Business Enterprise (MBE) and a Woman-Owned Business Enterprise (WBE).

Where We Live

The Wilmington area really has something for everyone. Historic Downtown Wilmington runs along the Cape Fear River and offers dozens of shops, restaurants, and live entertainment opportunities. Whether you're looking for country, city, or beach life - you can find it in Wilmington. We consider it to be a hidden gem and are thrilled to be a part of this local community.