University Program Specialist

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Posting Details

Position Information

Position/Classification Title University Program Specialist Working Title University Program Specialist Competency Level Journey Position Number 100993 Salary Grade Equivalent FLSA Non-Exempt Appointment Type Permanent - Full Time FTE 1 = 40 hours/week, 12 months If time limited, duration date Department Hiring Range $36,381 - $59,571 EEO-1 Category Administrative Support Workers SOC Code 13-1199 - Business Operations Specialists, All Other

Position Overview

Be an Eagle - Where Purpose Takes Flight!

Are you ready to make an impact? At North Carolina Central University (NCCU), we are more than an institution—we are a community rooted in a legacy of excellence and transformation. A historically Black university located in Durham, North Carolina, also known as ‘The City of Medicine,’ NCCU has been a cornerstone of education since 1910, fostering innovation and progress.

Join our team and enjoy a comprehensive benefits package and exclusive perks designed to support your work-life balance. At NCCU, your professional growth will be nurtured, and your contributions will help shape the future for our students and the community we serve. Become part of a legacy that drives change and achievement.

An opportunity awaits you at NCCU, where your purpose can take flight.

Visit NCCU.edu .

Primary Function of Organizational Unit

The Facilities Operations Department reports directly to the Associate Vice Chancellor for Facilities Management and is responsible for the planning, repair, renovation and maintenance of all NCCU Facilities.

Primary Purpose of Position

The primary purpose of this position is to provide support to leadership of the business operations within the department. Key responsibilities include assisting with budgets with a focus on financial projections and fiscal planning and auxiliary enterprises, and ensuring compliance with university policies and processing purchase request and invoices. This position also assist with work order coordination, inventory control fiduciary responsibilities, securing information for university chargebacks and billing, and the university event planning program. Additionally, the role involves contributing to the development and implementation of the departmental strategic plan to support the overall goals and objectives of the university.

Required Knowledge, Skills, And Abilities

• Knowledge of financial policies, procedures, and applicable laws with the ability to interpret and apply regulatory and institutional requirements.
• Strong verbal and written communication skills with the ability to effectively communicate with staff and leadership and respond to budget and fiscal inquiries.
• Ability to compile, analyze, and interpret large data sets to develop trend analyses, financial reports, and actionable recommendations.
• Strong analytical, numerical, and problem-solving skills with a proactive approach to identifying risks and developing solutions.
• Ability to exercise sound judgment and maintain discretion when handling sensitive or confidential financial and personnel information.
• Advanced computer proficiency, including experience with Microsoft Office applications (Excel, Word, PowerPoint, Outlook) and data reporting tools.
• Ability to develop, maintain, and analyze complex spreadsheets and financial models.
• Ability to work effectively in a fast-paced, deadline-driven environment while maintaining accuracy and attention to detail.

Minimum Education/Experience

• Bachelor’s degree and one year of experience related to the area of assignment; or and equivalent combination of training and experience.
• At least three years of communications, marketing, and/or development experience (preferred, but not required).
• All degrees must be received from appropriately accredited institutions.

Licenses or Certification required by Statute or Regulation

NA

Equal Opportunity Employer

North Carolina Central University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or status as a protected veteran.

Work Hours Monday - Friday 8:00 am - 5:00 pm Position required to work during periods of adverse weather or other emergencies No Campus Security Authority Designated Position No

Key Responsibilities and Related Competencies

Required Competency Knowledge - Professional Duties

• Assist the Department Head in the daily management and administration of departmental operations.
• Apply advanced knowledge of fiscal theory, accounting practices, generally accepted accounting principles (GAAP), and financial procedures to support departmental and institutional operations.
• Evaluate the reliability of financial and operational systems and internal controls; identify risks, issues, and required process or system improvements.
• Research and recommend system, process, or software enhancements to improve efficiency and compliance.
• Utilize institutional systems and technology (e.g., Banner 9, PeopleAdmin, Eagle Purch, Asset Essentials) to perform work independently and support program operations.
• Ensure the integrity of financial and information systems, internal controls, and data accuracy, including recommending modifications when necessary.
• Apply evolving information technology solutions to support program goals, reporting requirements, and operational procedures.
• Maintain working knowledge of higher education operations, institutional structure, and University policies, processes, and procedures.

Required Competency Program/Project Administration Duties

• Provide advanced program and administrative support for Facilities Management budget operations, work control administration, inventory fiduciary responsibilities, and University chargeback processes.
• Advise campus users, customers, and staff on program policies, procedures, requirements, and regulatory expectations to ensure compliance and effective service delivery.
• Communicate program updates, deadlines, regulatory changes, and operational impacts to students, faculty, and staff.
• Support staff through coaching, policy guidance, and compliance oversight related to University and departmental procedures.
• Administer financial and operational support for the 1910 Booking system related to Facilities Management services.
• Generate, review, and analyze reports from work order, financial, and inventory systems to support decision-making and identify improvement opportunities.
• Maintain accuracy and integrity of customer, financial, and program data within University systems and submitted documentation.
• Collaborate with campus departments to support financial tracking, historical reporting, and service quality improvement initiatives.
• Monitor spending trends and financial activity to support fiscal oversight and resource planning.
• Develop routine and ad hoc reports to support operational, financial, and strategic decision-making.
• Ensure compliance with fiscal rules, internal controls, and University regulations.
• Support staff development, organizational effectiveness, and short- and long-term fiscal planning initiatives.
• Promote operational efficiency and continuous improvement across assigned program areas.

Required Competency Program Administration Duties

• Communicate program, fiscal, and operational information clearly through presentations, reports, and direct stakeholder engagement.
• Supervise, mentor, and develop staff across functional areas including budget management, work order operations, inventory control, and event-related fiscal support.
• Support employee training, competency development, and resource management to meet program and operational goals.
• Participate in strategic planning and assist in the development and implementation of policies, procedures, and program initiatives.
• Monitor program performance, identify quality improvement opportunities, and implement process enhancements for fiscal and operational services.
• Review and approve reports, findings, and work products of moderate complexity and ensure compliance with fiscal rules, regulations, and University policies.
• Assist with short- and long-term fiscal planning to support operational effectiveness and efficiency.
• Build and maintain effective working relationships and communicate complex program issues and procedures to internal and external stakeholders.

Required Competency Decision Making & Problem Solving Duties

• Remain adaptable and responsive to changing and sometimes competing operational and program demands.
• Support transitions from legacy processes to new programs, systems, or operational models at the unit level.
• Participate in the development and implementation of departmental goals and objectives aligned with the University Strategic Plan.
• Analyze moderately complex operational and regulatory issues, recommend solutions, and communicate potential program impacts to leadership.
• Resolve non-routine or unusual problems by interpreting and applying local, state, and federal regulations, policies, and standards.
• Ensure implementation of program policies, procedures, and process changes within assigned areas of responsibility.
• Recommend modifications to program policies and procedures to reduce risk and improve operational effectiveness.
• Collaborate with staff to review processes and update procedures to align with departmental priorities and strategic objectives.

Required Competency Consulting/Advising Duties

• Advise and monitor expenditures to ensure alignment with organizational objectives, regulatory compliance, and fiscal accountability; prepare budget documents and financial reports.
• Provide fiscal oversight for multiple funding sources, including State, Trust, Discretionary, Contract, Industry, Auxiliary, In-Kind, and Center accounts.
• Perform daily fiscal management activities, including financial monitoring, reconciliations, year-end closeout, and financial reporting.
• Serve as departmental P-Card reconciler and divisional approver for financial transactions to ensure compliance with University, State, and federal requirements.
• Advise leadership on budgeting, forecasting, cost accounting standards, trust fund guidelines, and financial regulatory requirements.
• Support long-term financial planning and prepare institutional financial reports, including fiscal year-end, cost-share reporting, and budget revisions.
• Maintain and improve financial and accounting systems, including chargeback processes and integrated business operations aligned with strategic goals.
• Support core business functions including budgeting, accounting, contract administration, purchasing, audit coordination, risk management, and financial compliance.

Posting Detail Information

Posting Number SPA01451P Open Date 02/22/2026 Close Date 03/01/2026 Special Instructions to Applicants

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• Unofficial Transcripts (official required from selected candidate)
• List of References

Optional Documents

• DD-214 (Veterans Only)
• NGB23A or NGB22/DD256 (National Guard Only)
• Licenses and/or Certification required by Statute or Regulation

Supplemental Questions

Required fields are indicated with an asterisk (*).