Office Support II-Receptionist Guidance (25-26SY)

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LOCATION/DEPT: Assigned School REPORTS TO: Principal FLSA Status: Non Exempt

Start Date: 8/1/2025; Permanent Full Time with Full Benefits

10 month, 8 hour per day position

NOTE: First Pay Day is 9/30/2025

Position Summary:

Performs administrative support work providing assistance to the public, and receiving and routing calls to the proper person; preparing and maintaining files and records, and related work as apparent or assigned. Work is performed under the moderate supervision of the Principal.

Qualification and Special Requirements:

• High school diploma or GED and minimal experience, or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

• General knowledge of standard office and receptionist procedures and the operation of the switchboard.
• General knowledge of the functions and activities of the public school system.
• Ability to speak clearly.
• Ability to understand and follow written and oral directions.
• Ability to operate standard office, computer and word processing equipment.
• Ability to establish and maintain effective working relationships with associates, vendors and the general public.
• Ability to work with staff positively.

Essential Duties:

• Greets families and staff, maintains files, orders supplies, copy and drafts correspondence.
• Greets general public and provides/assists and directs to the appropriate office.
• Answers telephone, takes messages and makes appointments for staff.
• Directs incoming calls to proper office or department for disposition.
• Provides general information regarding school system activities and programs to the public. Assists in entering data for staff.
• Assists staff with other clerical duties as requested.
• Perform a variety of office assistance tasks including: creating fliers about school events, provide internal communications with staff, have knowledge of school Ident-A-Kid sign in procedures.
• Maintain the master calendar for school events.
• Assist in coordinating substitute placement at the beginning of the day.
• Assists the Principal and Assistant Principal with clerical responsibilities as needed.
• Cross trained to complete the duties of Treasurer/Data Manager as needed.Performs other related tasks as required

Disclaimer:

The preceding has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.