Accounts Payable/Accounts Receivable Associate

Position Overview

The Accounts Payable and Receivables Associate (AP/AR Associate) will be responsible for the day-to-day payables and receivables functions, including AP three-way invoice matching, Check, wire and credit card processing, Reconciliations and Month-End closing processes and reports.

The AP/AR Associate will report to the Chief Financial Officer. The position requires a full-time work week spent in the office. Normal hours are Monday through Thursday 7:00am-4:30pm and Friday 7:00am – 12:00pm. Travel is not expected to be part of the regular duties for this position.

Key Responsibilities

• Prepares work to be accomplished by gathering and sorting documents and related information.
• Prepares invoices for payment by verifying transaction information including 3-way matching; scheduling and preparing disbursements; obtaining authorization of payment.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Verifies accounts by reconciling statements and transactions and resolves discrepancies through investigation and resolution.
• Maintains financial security by following internal accounting controls.
• Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
• Handles all vendor correspondence via phone or email.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Assists with monthly status reports, reconciliations and monthly closings.
• Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Performs payment applications from customers.
• Provide support to Operations Coordinator as needed.
• Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records and reports.
• Performs other duties as required to support Accounting Department.

Skills and Qualifications Required

• Associate's degree preferred but not required.
• 3+ Years of AP Experience
• Organization, Thoroughness and Attention to Detail are a must
• Moderate to Advanced Excel Skills
• Data Entry and General Math Skills
• Ability to Analyze Information Efficiently
• Ability to Report Research Results Effectively
• Administrative Writing Skills
• Strong Verbal Communication Skills
• Must be able to verify U.S. Person Status as defined by International Traffic in Arms Regulations (ITAR).
• Ability to obtain security clearance if deemed necessary for position.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization's facilities.

Benefits

• 401(k) with employer match
• Dental Insurance
• Disability Insurance
• Health Insurance
• Vision Insurance
• Paid Parental and Maternity Leave
• Life Insurance
• Paid Time Off – 120 hours per year to start (prorated in first year of employment)
• Continuing Education
• Annual Year End Paid Holiday Closure

Classification

• Position is full-time, Exempt

MSI Defense Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.