Administrative Coordinator

Administrative Coordinator

JOB-10045219

Anticipated Start Date

October 27, 2025

Location

Augusta, ME

Type of Employment

Contract Hire

Employer Info

Our client is an industry leader and one of the largest food and foodservice distribution companies in North America. It delivers national and proprietary branded food and food-related products to independent and national chain restaurants, quick-service eateries, pizzerias, theaters, schools, hotels, healthcare facilities and other institutions via its distribution centers across the United States.

Job Summary

We are seeking a detail-oriented and proactive Administrative Coordinator to support both logistics operations and entry-level finance functions. This role works closely with the Logistics Supervisor to ensure efficient inbound freight management and collaborates with the Finance team on day-to-day bookkeeping and accounting tasks.

Job Description

• Collaborate with the Logistics Manager to negotiate competitive freight costs while maintaining service standards.
• Monitor accepted freight loads and verify on-time delivery.
  
• Identify and schedule contract carriage for loads as needed.
  
• Review backhaul pickups for compliance with minimum revenue requirements.
  
• Audit freight bills for accuracy against carrier confirmations.
  
• Coordinate with Finance to process chargebacks for unshipped confirmed volumes from managed vendors.
  
• Generate period-end revenue reports.
  
• Compile and enter financial data into accounting systems, including journal entries and month-end accruals.
  
• Assist with account reconciliations and analysis.
  
• Support the preparation of monthly, quarterly, and annual financial reports.
  
• Ensure proper record retention of all accounting and logistics documents.

Skills Required

• 6–12 months of experience in accounting, administrative support, or a related field.
• Completion of accounting-related coursework is preferred
  
• 1–2 years of experience in accounting, bookkeeping, or administrative support in a logistics or finance environment is preferred
  
• Strong organizational skills and attention to detail.
  
• Basic knowledge of accounting principles.
  
• Proficient in Microsoft Office, especially Excel.
  
• Ability to work independently and manage multiple tasks simultaneously.
  
• Strong communication and coordination skills, particularly with cross-functional teams.

Education

• Highschool Diploma or GED

Pay Rate

• $20 per hour

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.