Legal Administrative Assistant - Intellectual Property - Raleigh

Job Description

Job Description

Williams Mullen is seeking a full-time, non-exempt litigation assistant with 3 to 5 years of experience, to provide support for attorneys in the fast paced, dynamic, and growing intellectual property practice in our Raleigh office. This exciting position requires familiarity with intellectual property and litigation and handling multiple active litigation dockets, and supporting intellectual property transactional work. We intend for this position to be actively involved in all aspects of our intellectual property practice. As a result, high proficiency with electronic filing documents with the Patent and Trademark Office and U.S. courts, docket management and maintenance, preparation of client communications and supporting documents, preparing filing templates, and excellent skills in Microsoft Word, Excel and Outlook, are essential for this position. This position will support multiple litigations, and as such substantial intellectual property litigation experience, including research, motions drafting and filing, and discovery and trial support, will be valuable. The ideal candidate must also possess initiative, strong attention to detail, exceptional interpersonal skills, project a positive and professional image and have the ability to maintain confidentiality and work independently

Job Description

• Prepares and proofreads complex correspondence and legal documents in an accurate and timely manner. Documents can include handwritten drafts, rough notes or dictated text from attorneys and paralegals.
• Prepares and files U.S. and foreign patent, trademark, and copyright applications and domain name registrations.
• Assists with preparing and filing responses to Office Actions and other prosecution-related filings.
• Prepares and forwards reporting letters and other client communications.
• Assists with managing and maintaining client intellectual property matter dockets.
• Contributes to due diligence projects and intellectual property status reports.
• Supports litigation activities, including researching, drafting, and discovery, trial, and appeal support.
• Researches and analyzes intellectual property databases.
• Analyzes foreign filing requirements and oversees the timely filing of formal documents, as well as collecting/overseeing documentation from clients.
• Organizes and maintains client and agency correspondence, legal documents, and attorney appointments and calendars.
• Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
• Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
• Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.
• Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes.
• Maintains client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
• Prepares client bill drafts, final bills and cover letters.
• Prepares forms for expense reports, check requests and other financial-related documents.
• Reviews and routes incoming mail.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associate with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran’s status.