Administrative Coordinator
Job Description
Job Description
We are looking for an Administrative Coordinator to support daily office operations and create a detail-oriented, welcoming experience for employees, visitors, and business partners in Charlotte, North Carolina. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes coordination, while keeping schedules, communications, and administrative tasks running smoothly. The role will work closely with leadership and internal teams to ensure the office remains organized, responsive, and prepared for meetings, travel, and special events.
Responsibilities:• Welcome guests, clients, and vendors with courtesy and help ensure a positive experience from arrival through departure.
• Arrange business travel for team members and leaders, including transportation, lodging, and detailed itineraries.
• Oversee meeting spaces and maintain office calendars to support efficient scheduling and room usage.
• Assist in organizing client visits, product demonstrations, open houses, and other company-sponsored events.
• Provide day-to-day administrative support for managers and leadership, including document preparation and general coordination.
• Monitor office supply levels, place orders with vendors, and help maintain uninterrupted workplace operations.
• Receive, sort, and distribute mail, packages, and deliveries in a timely and accurate manner.
• Prepare reports, presentations, and written correspondence while maintaining organized records and office documentation.
• Partner with the Office Manager and Technical Support team to keep administrative processes and the workplace environment running effectively.• At least 2 years of experience in administrative support, office coordination, reception, or executive assistance.
• Strong verbal and written communication skills with a customer-focused approach.
• Demonstrated ability to manage competing priorities and meet deadlines in a fast-paced setting.
• Experience coordinating travel, scheduling meetings, and maintaining calendars.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to work independently while contributing effectively within a team-oriented environment.
• Confident and detail-oriented when interacting with executives, customers, visitors, and internal staff.
Recommended Jobs
Senior Road Design Manager- Southeast
Job Description Job Description Weston & Sampson is seeking a Senior Transportation Road Design Manager to lead road and highway design and project delivery efforts for key transportation infrast…
Travel Registered Nurse Oncology Job
Job Overview TLC Nursing Associates, Inc. is seeking an experienced RN – Oncology for travel assignments . This role focuses on providing specialized care to cancer patients , including ad…
14686 - Recruiter | Sanford, NC (Onsite)
Together we change lives. Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless. No matter where you are in your career journey …
Full Time Night Auditor
Job Description Job Description TownePlace Suites Asheville is seeking a detailed, outgoing, customer service pro to fill our full-time Night Auditor position. As a Night Auditor, you’ll be able…
Saw Operator
Ambassador has partnered with one of the largest metal/steel distributing companies in Roseboro, NC, and is currently seeking saw operators to join their dedicated team at a state-of-the-art facility.…
Customer Service representative
Job Description Job Description You’re in the right place if you are looking for the most employee and customer focused HVAC and plumbing jobs in North Carolina. B&J Plumbing Heating and A…
Class A CDL Driver (Moffett Required)
Scaffolding Solutions is a leading provider of scaffolding materials and services, committed to safety and efficiency. We are seeking a dedicated Class-A CDL Truck Driver to join our team. This role …
Associate Pastor of Students, Families and Discipleship
Rock Spring Baptist Church of Louisburg, NC is prayerfully seeking a full-time Associate Pastor of Students, Families and Discipleship. This position oversees the spiritual development of children, s…
Landscape Construction Project Manager
Job Description Job Description Build Projects You're Proud Of. At Freeman Landscape, we're not just installing landscapes—we're helping shape some of the most recognizable commercial properti…
Testing Psychologist - Contract (1099) - North Carolina
About Lyra Lyra Clinical Associates partners with Lyra Health, a leading provider of evidence-based mental health care, serving more than 20 million people globally in partnership with employers a…