Administrative Assistant / Front Desk

Hanes Companies Branch 8500
JOB DESCRIPTION
POSITION: Administrative Assistant
REPORTS TO: Purchasing Manager

QUALIFICATIONS:

• Have a two-year associate degree or equivalent work experience
• Good verbal and written communication skills
• Must have cooperative attitude necessary to work effectively with others
• Must be able to follow verbal & written instructions and make decisions independently when needed
• Must have mathematical abilities to make conversions
• Excellent computer skills – Word, Excel, etc.
• Multi-line switchboard experience
• Notary – or willing to become a notary
• Must be able to multi-task

PRIMARY DUTIES:
The primary duties of the employee are (but not limited to) the following:

• Professionally greet and assist all visitors and direct inbound phone calls
• Pick up mail every morning and take mail to the post office
• Open vendor invoices, review and verify, and distribute other mail to mail room
• Assist with the procurement of products and services to include raw materials, packaging supplies, office supplies, and other items for branches (7300, 8500, and 8660)
• Place purchase orders with qualified vendors
• Maintain office supply inventory for the office
• Maintain appropriate inventory levels to achieve a proper balance of investment, material costs, and service level
• Review and verify freight invoices for Branch 7300
• Maintain electronic copies of the Safety Data Sheet for all chemicals in the warehouse
• Schedule maintenance for company pool vehicles
• Assist Purchasing Manager as needed
• Maintain a clean and organized workplace
• Follow all quality/safety requirements and procedures
• Other duties as assigned

Hanes Companies is a people-first organization dedicated to providing a complete benefits package for our employees and their families. Benefits include health/dental/vision insurance, retirement savings with company match, discount stock plan, paid time off, paid holidays, employee assistance program, gym reimbursement, education reimbursement, and many more!

Equal Employment Opportunity/Veterans/Disability Employer