Onboarding Coordinator - Temp to Perm

Job Description

Job Description

Onboarding Coordinator – Temp to Perm

Department: Talent Acquisition / HR
Classification: Non-Exempt

Renuity is hiring an Onboarding Coordinator (Temp to Perm) to support high-volume hiring across our divisions. This role is critical to ensuring all new hires are accurately and efficiently onboarded within our systems—driving payroll readiness, data integrity, compliance, and Day 1 readiness.

As an Onboarding Coordinator, you will own the system-side onboarding process from offer acceptance through Day 1.

This role is critical to ensuring all onboarding transactions are completed accurately and on time within our HR systems. You’ll act as the operational backbone of onboarding—partnering with Talent Acquisition, HR, Payroll, and IT to ensure every new hire is fully set up and compliant before Day 1.

• Execute end-to-end onboarding transactions in ADP and HR systems with a high level of accuracy and timeliness

• Initiate, monitor, and track:

  • Background checks

  • Motor Vehicle Record (MVR) verifications

• Identify and resolve onboarding delays tied to system or data issues

• Perform regular audits of new hire records to ensure:

  • Data accuracy (job codes, locations, start dates, etc.)

  • Compliance with internal standards

• Maintain accurate and complete employee records to support:

  • Payroll readiness

  • Benefits eligibility

  • Downstream HR processes

• Process onboarding for division-specific hires, ensuring correct workflows and requirements are applied

• Partner closely with Talent Acquisition to ensure Day 1 system readiness

• Collaborate cross-functionally with:

  • HR Operations

  • Payroll

  • IT

• Follow established SOPs and controls to ensure compliance and audit readiness
  

• High accuracy in onboarding transactions (minimal errors)

• On-time Day 1 system readiness for all hires

• Strong data integrity across HR systems

• Minimal onboarding delays due to system or compliance issues

• Seamless coordination across TA, HR, Payroll, and IT
  

• 1–3+ years experience in:

  • HR / onboarding coordination

  • HRIS or system-based administrative work

  • High-volume, detail-oriented operational roles

• Hands-on experience with HRIS systems ( ADP preferred )

• Strong attention to detail with a focus on accuracy and compliance

• Ability to manage high-volume transactional work with strong follow-through

• Strong communication skills and ability to partner cross-functionally

• Ability to troubleshoot and resolve system/data issues efficiently

• Highly organized with the ability to manage multiple priorities
  

• High School Diploma required

• Bachelor’s degree preferred
  

You’ll work across tools including:

• ADP (HRIS / onboarding)

• Ashby (ATS partnership)

• Microsoft Office (Teams, Outlook, Excel)

• Other internal systems as needed

Renuity and its affiliates are committed to equal opportunity. We value and embrace diversity and inclusion of all Team Members. If you have a disability under the Americans with Disabilities Act or similar law, and you need an accommodation during the application process or to perform these job requirements, or if you need a religious accommodation, please contact [email protected].

If you have a question regarding your application, please contact [email protected]

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