Office Assistant

Description We are looking for an organized and detail-oriented Office Assistant to join our team in Charlotte, North Carolina. In this Contract to permanent position, you will play a key role in ensuring smooth day-to-day operations while supporting various administrative and event coordination tasks. This opportunity is ideal for someone who thrives in a dynamic environment and has a strong ability to manage priorities effectively. Responsibilities: - Coordinate office events, including seasonal gatherings, holiday celebrations, and wellness initiatives, to enhance engagement and collaboration. - Manage executive-level calendars, schedule meetings, and ensure seamless coordination of appointments. - Prepare and submit expense reports, arrange travel bookings, and handle additional administrative tasks as required. - Handle sensitive and confidential information with discretion and professionalism. - Organize schedules for onsite visitors and traveling employees from other office locations. - Respond to meeting and information requests promptly, providing clear and accurate support. - Assist with outgoing packages and ensure timely ordering of miscellaneous office supplies. - Answer inbound calls, scan documents, and perform general receptionist duties to maintain efficient office operations. Requirements - Proven experience in administrative or office assistant roles. - Strong organizational skills with the ability to multitask and prioritize effectively. - Proficiency in managing calendars and scheduling appointments, especially at the executive level. - Familiarity with handling expense reporting and travel arrangements. - Excellent communication skills, both verbal and written. - Ability to handle sensitive information with confidentiality and discretion. - Competence in clerical tasks, including scanning documents and answering calls. - Detail-oriented and proactive approach to problem-solving. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .