Branch Administrative Specialist

Job Description

Job Description

SPS has an exciting opportunity for a Branch Administrative Specialist !

Position Summary: This position is primarily responsible for managing all general office duties.The position requires a great deal of discretion as responsibilities include confidentiality of contracts, pays and revenue to the branch. Must be able to multitask, answer phones, send emails, and respond to needs of the office all at the same time.

Essential Duties & Responsibilities:

• Manage the branch-level HR issues relative to benefits, employee relations issues, general field questions, etc.
• Responsible for establishing all human resources records and assuring that they follow government regulations.
• Accountable for assuring that all employees have the required documentation for employment including, but not limited to, verifying I-9 information and ensuring each hire has the necessary requirements to adhere to the Federal E-Verify Program.
• Responsible for monitoring the recruitment process to include all postings, applicant flow logs, benefits enrollment, schedule drug tests, etc.
• Responsible for timely and accurate capture and reporting of branch field payroll, resolving individual issues with supervisors and employees, prior to submitting to home office payroll.
• Generate certified payroll reports for all federal jobs.
• Responsible for assuring subcontractor payments, obtaining lien waivers.
• Investigates issues and problems relative to subcontractors and employees that affect the operation of the branch.
• Assist with accounts payable.
• Assist with office events as needed (team building, leadership meetings, holiday party).
• Other duties as required.

Requirements / Experience

• Education/Experience: Minimum HS degree, prefer additional education or equivalent experience particularly in an accounting background.
• Strong interpersonal and communication skills.
• Proficient with Microsoft Suite.
• Notary.
• Must understand Apple products – set up and utilize iPads, help office staff with iPhone issues.
• Must understand HR and Benefit related topics.
• Bi-lingual is a plus.

Benefits:

• Paid Time Off (PTO)
• Retirement Plans
  • 401K Savings Plan
  • Employee Stock Ownership Plan (ESOP)
• Health Plan
• Dental Plan
• Vision Plan
• Flexible Expending Account for healthcare
• Long and Short Term Disability
• Life Insurance
• Advancement and growth opportunities
• Performance bonuses (Incentive program)

100% Employee Owned

As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.

SPS is an Equal Opportunity Employer. We welcome all qualified applicants to apply - regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Military Friendly Employer

We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.