Legal Administrative Assistant- 3257565

Job Description

Job Description

Job Title: Legal Administrative Assistant

Location: Charlotte NC 28202

Salary/Payrate: $27.00 32.00 hourly rate (W2), with benefits if Full time employee

Work Environment: Onsite

Term: Part-time or Full-time

Bachelors degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION #LI-MG1

Position Overview:

Our client is seeking a highly organized and experienced Legal Administrative Assistant to join our team. This hybrid role combines legal administrative and paralegal responsibilities with office management tasks. The ideal candidate is proactive, detail-oriented, and capable of supporting a Managing Partner and 45 Associates in a fast-paced, professional legal environment.

Key Responsibilities:

Executive Support:

• Provide direct administrative support to the Managing Partner
• Schedule meetings and manage travel arrangements as needed
• Prepare expense reports and handle time-sensitive communications

Legal Administrative & Paralegal Duties:

• Prepare, edit, and proofread legal documents and correspondence
• Perform e-filing in both state and federal courts
• Maintain case files, discovery, and document databases
• Manage attorney calendars, deadlines, and court appearances
• Assist with trial preparation, including exhibits, subpoenas, and court filings
• Conduct legal research and draft basic documents under attorney supervision
• Communicate with clients, courts, and government agencies
• Maintain confidentiality and adhere to ethical guidelines at all times

Office Management:

• Coordinate office maintenance and vendor relations
• Order and manage office supplies and inventory
• Organize and maintain common areas and administrative systems
• Act as the point of contact for building management and IT support

Qualifications:

• Minimum 35 years of experience in a law firm, preferably in litigation and/or criminal defense
• Experience with federal and state court e-filing systems is required
• Notary Public required
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and legal practice management software
• Ability to manage multiple priorities and meet deadlines
• Self-starter with a strong sense of professionalism and discretion