T&E Specialist

Job Description

Job Description

Travel & Expense (T&E) Specialist

Job Description

The Travel & Expense (T&E) Specialist supports the finance operations team by accurately and efficiently processing a high volume of employee expense reports in SAP Concur. This role focuses on transactional processing, policy compliance, and timely reimbursement, ensuring all travel and expense activity aligns with internal controls and audit requirements.

Responsibilities

• Review, validate, and process employee expense reports in SAP Concur for accuracy, completeness, and compliance with company travel and expense policies.
• Ensure all submissions include proper coding, required receipts, and supporting documentation.
• Monitor SAP Concur workflows to track the status of expense reports and ensure timely approvals.
• Escalate delayed approvals or exceptions in accordance with established procedures.
• Identify, investigate, and resolve discrepancies or errors in expense reports and related transactions.
• Process reimbursements and support expense-related transactions through the full lifecycle, from submission to payment.
• Maintain strict adherence to company T&E policies, internal controls, and audit requirements.
• Support monthly close activities related to expense processing, including reconciliations and preparation of expense reports.
• Respond promptly and professionally to employee inquiries regarding expense submissions, policies, and system usage.
• Maintain accurate records and documentation to support internal and external audits.
• Effectively manage a high-volume workload of approximately 1,000 to 1,500 expense reports per month while maintaining accuracy and service levels.

Essential Skills

• At least 2 years of experience in accounts payable, expense management, or finance operations.
• Hands-on, practical experience using SAP Concur for travel and expense processing.
• Strong understanding of travel and expense (T&E) processing, compliance requirements, and expense policies.
• High attention to detail with the ability to process high-volume, repetitive transactions accurately.
• Basic Microsoft Excel skills for data review, analysis, and reconciliations.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Effective time management skills to handle a large volume of expense reports each month.
• Ability to communicate clearly and professionally when responding to employee inquiries.

Additional Skills & Qualifications

• Experience working within a structured finance operations or shared services environment.
• Familiarity with internal control frameworks and audit practices related to T&E.
• Comfort working with transactional systems and navigating workflow-based approval processes.
• Ability to quickly learn and follow detailed policy and procedural guidelines.
• Strong problem-solving skills to resolve discrepancies and exceptions in expense reports.

Work Environment

This position follows a hybrid work schedule, with in-office presence required three days per week, including a mandatory day on Wednesday. Core working hours are 8:00 a.m. to 5:00 p.m.

This is a Contract position based out of Raleigh, NC.

The pay range for this position is $26.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Raleigh,NC.

This position is anticipated to close on May 29, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.