Fiscal Assistant

North Carolina State University

Raleigh, NC

Fiscal Assistant Location Hybrid work in Raleigh, NC : Job Posting Information Posting Number PG194489SP Internal Recruitment No Working Title Fiscal Assistant Anticipated Hiring Range $46,000 - $47,213 Work Schedule Monday - Friday, 8:00 am - 5:00 pm This position may be eligible for a hybrid work schedule. Job Location Raleigh, NC Department Office of Contracts and Grants About the Department The Office of Contracts and Grants oversees post-award administration for NC State University. Contracts and Grants staff supports department and college Research Administrators, faculty, and staff by managing the cornerstones of Post-Award Administration including: project ID setup, deposits, invoicing, letter of credit draws, accounts receivable, financial reports to sponsors, new award/attribute review, audit coordination, prior approval request approvals, regulatory checklists, effort reporting and general compliance oversight. Essential Job Duties We're looking for a detail-oriented professional to support award management and financial operations. In this role, you'll ensure the accurate and timely creation of new awards and award segments in the University financial system while collaborating with Fiscal Managers, A/R Specialists, and Accountants to maintain compliance and efficiency. Key Responsibilities:
Create and maintain new awards and award segments in the University financial system.
Assist with voiding invoices, applying payments, and supporting A/R functions.
Review and analyze salary-based cost compliance.
Maintain Contracts and Grants files and support general financial operations.
If you thrive in a collaborative, fast-paced environment, we encourage you to apply. You Belong Here! At NC State, our goal is for all employees to reach their fullest potential at work. As you consider this opportunity, we encourage you to review our Employee Value Proposition () and learn more about what makes NC State the best place to learn and work for everyone. Other Responsibilities In addition to the core responsibilities of this role, there may be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations. Qualifications Minimum Experience/Education High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience. Other Required Qualifications
Understanding of Generally Accepted Accounting Principles (GAAP).
Strong analytical and verbal/written communication skills.
Strong computer skills including MS Word, Excel, Access, and other software routinely used in a business setting.
Preferred Qualifications
Post-award experience in the administration of sponsored awards.
Experience with PeopleSoft Financial Systems.
Knowledge of the University and State financial processes.
Required License or Certification N/A Valid NC Driver's License required No Commercial Driver's License Required? No Recruitment Dates and Special Instructions Job Open Date 03/20/2025 Earliest Close Date- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 03/27/2025 Notice to Applicants Please note that the work history on your resume, must also be included in your application. Special Instructions All applicants must submit a resume, cover letter, and FIVE professional references, at least two of which are former or current supervisors and managers. Position Details Position Number 00105015 Position Type SHRA Position Classification Band Title Accounting Technician Position Classification Band Level Journey Position Classification Salary Range $ 33,540 - $ 63,478 Salary Grade Equivalency GN07 Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Time Limited Position No Time-Limited Appointment Length (if applicable) N/A Department Id 498001 - Office of Contracts and Grants AA/EEO NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] . Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Posted 2025-07-31

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