Construction Accounts Receivable Clerk

Our client is a trusted and growing electrical contractor serving commercial, industrial, and institutional clients throughout North Carolina, South Carolina, and Virginia. Known for our commitment to safety, integrity, and quality craftsmanship, our client offers a wide range of electrical services with a focus on long-term client partnerships. As our client continues to expand their reach, they are looking to hire an experienced and results-driven Construction Accounts Receivable Clerk.

Responsibilities:

• Billing & Invoicing
• Generate, review, and issue progress billings, time and material invoices, and final pay applications in accordance with contract terms and schedules.
• Track and invoice approved change orders, retainage, and any additional work outside original scope.
• Verify that all billings align with project budgets, estimates, and cost codes.
• Accounts Receivable Management
• Monitor outstanding accounts receivable balances and proactively follow up on past due invoices.
• Prepare and distribute A/R aging reports on a regular basis for management review.
• Maintain detailed records of client communications related to collections and payment status.
• Coordinate lien waivers and other required project documents tied to payment processing.
• Cash Receipts & Reconciliation
• Process incoming payments and deposits accurately and timely.
• Reconcile customer accounts, resolve payment discrepancies, and apply payments to correct invoices.
• Assist with month-end and year-end closing processes related to A/R.
• Client & Internal Coordination
• Serve as primary point of contact for client billing questions and payment inquiries.
• Work closely with project managers and the estimating team to resolve billing disputes or scope clarifications.
• Support the preparation of documentation required for audits, project closeouts, or compliance reviews.
• Process Improvement & Support
• Identify opportunities to streamline A/R processes and contribute to accounting team efficiency.
• Assist with special projects or additional accounting duties as assigned by the Controller.

Qualifications:

• Education & Experience
• Associate degree in Accounting, Finance, Business Administration, or related field required; Bachelor’s degree preferred.
• Minimum 2-4 years of accounts receivable or billing experience, with at least 1 year in the construction industry highly preferred.
• Familiarity with construction billing methods, including AIA billing, progress payments, retainage, and lien waivers, is strongly desired.
• Technical Skills
• Proficiency with QuickBooks, Sage, Viewpoint, or similar construction accounting software.
• Strong working knowledge of Microsoft Excel (pivot tables, formulas, data tracking) and other MS Office applications.
• Ability to learn and adapt to new software systems quickly.
• Key Competencies
• High level of accuracy and attention to detail in data entry, record-keeping, and reconciliation.
• Strong written and verbal communication skills to interact professionally with clients, project teams, and vendors.
• Proven ability to manage multiple tasks, prioritize deadlines, and work independently with minimal supervision.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Commitment to maintaining confidentiality of sensitive financial information.