Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support accurate and efficient payment operations for a long-term contract opportunity in Smithfield, North Carolina. This position plays an important role in validating invoices, coordinating approvals, and maintaining organized records that support a reliable procure-to-pay process. The ideal candidate brings strong attention to detail, sound judgment when resolving discrepancies, and the ability to manage deadlines in a fast-paced accounting environment.

Responsibilities:
• Review vendor invoices against purchase orders, investigate mismatches, and coordinate updates needed before payment can move forward.
• Enter matched purchasing transactions into the company system and route complete invoice documentation for approval and proper record retention.
• Verify subcontractor payment requests by checking supporting paperwork, approved values, and compliance with contract terms before submission.
• Process labor-related charges such as repairs, warranty work, and standard labor payments, then send items through the required approval workflow.
• Record material return credits, submit them for authorization, and maintain clear documentation to support account accuracy.
• Handle branch invoices and equipment rental charges, ensuring expenses are coded correctly and approved by the appropriate stakeholders.
• Track outstanding purchase orders and follow up on partial shipments, delayed items, and back-ordered materials to keep records current.
• Assemble invoice batches in alignment with scheduled payment cycles and assist with timely accruals and invoice entry during month-end close.• High school diploma required; an associate degree in accounting, business, or a related field is preferred.
• At least 1 year of experience in accounts payable, invoice review, receiving, or a similar accounting support position.
• Working knowledge of purchase order matching, invoice coding, and accounts payable processing practices.
• Experience using accounting or ERP platforms; familiarity with construction-focused systems is a plus.
• Proficiency with approval workflows, digital document management, and Microsoft Office applications, particularly Excel.
• Familiarity with payment processing methods such as ACH transactions and check runs is preferred.
• Strong organizational skills, careful attention to detail, and the ability to communicate effectively across teams.