Office Manager

About Advance Concrete:

Advance Concrete has been serving clients across all industries since 2001. Over the years, we have partnered with military bases, universities, pharmaceutical companies and other business to provide turn-key concrete solutions. While most of our clients are located in North Carolina, South Carolina, and Virginia, we work with organizations throughout the United States. We are committed to providing the best in high-quality concrete construction, concrete cutting and demolition, and concrete coating and polishing services that focus on safety and putting the customer first.

With over 100 employees who possess a wide range of specialized skills, we offer the best in concrete solutions. While other companies concentrate on production, we work to constantly ensure the highest quality and provide the best in craftsmanship. We take pride in our work and that shines through in every project that we complete and every repeat client that we earn.

Our company culture revolves around quality, safety, integrity, and family.

About the Role:

We are seeking an organized, proactive, and resourceful Office Manager to oversee daily operations, streamline administrative processes, and ensure the office runs smoothly. This role requires a strong multitasker who thrives in a dynamic environment, communicates effectively, and takes ownership of responsibilities with minimal supervision.

Key Responsibilities

Administrative & Operational Management

• Maintain and organize office records, files, and documentation (both physical and digital).
• Monitor and replenish office supplies, equipment, and vendor relationships.
• Answer and route incoming calls, providing excellent & friendly service to clients, vendors, and employees.
• Assist with employee travel arrangements via a 3rd party booking platform.
• Coordinate with IT to set up and configure new employee phones and computers.

Finance & Reporting

• Assist the accounting team by processing incoming and outgoing mail, scanning and routing mail to the appropriate parties internally.
• Assist the accounting team in processing vendor payments
• Support payroll and benefits administration in collaboration with HR and accounting.

HR & Staff Support

• Coordinate employee onboarding and maintain personnel records.
• Assist with training schedules, policy updates, and internal communications.
• Foster a positive workplace culture by organizing team activities and events.

Compliance & Safety

• Maintain confidentiality of sensitive company and employee information.

Qualifications & Skills:

Required:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational, time-management, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.

Preferred:

• Background in HR processes and compliance.
• Ability to adapt to changing priorities and work under pressure.

Key Attributes

• Detail-oriented with a commitment to accuracy.
• Self-motivated with a proactive approach to problem-solving.
• Team player with a positive, professional attitude.

Compensation & Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development opportunities.

Advance Concrete, LLC is an Equal Opportunity Employer.