Accounts Payable Specialist

Accounts Payable Specialist

Job Summary: Primary focus is full administration of the AP process for 4 entities as well as other accounting tasks as assigned. The ideal candidate is a self-starter, possessing strong problem-solving abilities and analytical skills, be able to communicate effectively with all levels of the organization in both verbal and written form, attention to detail, i proficient with Microsoft Office applications, particularly Excel, and experience with accounting programs such as Sage Intacct and Avidxchange.

• Manage full-cycle accounts payable processes for all entities .
• Coding of invoices and expenses to the correct accounts and cost centers .
• Ensures expense is posted in proper period and to the proper account and cost center .
• Vendor maintenance .
• Handle all vendor correspondence via phone or email regarding payment status, invoice requests and inquiries including researching and resolving accounts payable issues with vendors .
• Review invoices to prevent duplicate payments, to ensure proper amounts are paid .
• Processing payment of vendor invoices and check requests in an accurate and timely manner .
• Issue refund checks for patient returns and submit with appropriate back up documentation .
• Reconciling sub-ledger to general ledger account balances .
• Supporting month-end and year-end close .
• Preparing journal entries and account reconciliations as needed .
• Verify related party schedules are reconciled (month end balancing.
• Assisting with internal and external audits .
• Prepare annual 1099 forms and maintain appropriate data for compliance .
• Reviewing, researching, and resolving issues with invoices for appropriate documentation and approval prior to processing .
• Participate in continuous quality improvement initiatives of the Finance department including further automation of accounting functions .
• Assist in continuously improving the company’s Payment Processing software and procedures .
• Responsible for online deposit of checks received in administrative office daily and recording in general ledger .
• Prepare state sales tax report and pay on a monthly basis .
• Assist accounting teams on various projects and other general accounting and month-end close duties .
• Other duties as assigned.

Requirements:

• 2-year+ degree in Finance, Accounting, or a Business-related discipline.
• High level of proficiency in Microsoft Excel.

Experience:

• Minimum 3 years prior work experience in Accounts Payable within a large corporate environment.
• Demonstrated ability to work independently and in a team environment, prioritize job duties and meet assigned deadlines in a fast-paced and dynamic environment .
• Desire to “own” the A/P process, with timely and persistent follow up to resolve discrepancies and open issues .
• Strong problem-solving abilities; know when to seek help/assistance

Physical Requirements:

• Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling.
• Must be able to lift and support weight of 35 pounds .
• Ability to concentrate on details.
• Use of computer for long periods of time.