Executive Assistant II
- Career Growth: Clear pathways to advance and develop your career
- Competitive Benefits: 401(k) match + health coverage + employee stock purchase plan
- Purpose-Driven: Create meaningful impact in the communities you serve
- Professional Development: Dedicated training + personalized mentorship
- Manages the calendar and email management of a member of the Executive Leadership Team. Completes expense reports, composes and prepares correspondence. Arranges complex and detailed travel plans, itineraries and agendas. Compiles documents for meetings.
- Coordinates internal and external meetings and special events for facility and business partners (research, scheduling, catering, set up, etc.) and external organizations as required. Budget management responsibilities for group events.
- Coordinates scheduling of business activities, travel arrangements, prepares correspondence, assists with confidential matters and performs research for special projects as assigned.
- Negotiates prices with third party vendors, manages an event budget, develops and oversees the process for large group meetings within parameters.
- Prepares reports including expense reports, invoices for payment.
- Independently prepares accurate and professional presentations, spreadsheets, documents and analytical reports as needed.
- Communicates directly and on behalf of the leadership team, external constituents and on matters related to Enterprise wide initiatives as directed.
- Supports the Executive Leaders with their external commitments, including service on external boards, committees and other groups.
- Knowledge and experience in customer service or a work environment performing administrative, clerical, and receptionist duties
- Ability and experience to work with and maintain confidential information concerning company strategic initiatives, sensitive data, and human resource information and material
- Ability to support multiple Executive cross-functional Leaders at the strategic level and appropriately maintain discretion and diplomacy in handling all matters while working closely with Sr leaders
- Ability to manage multiple and competing priorities with high volume work periods combined with tight deadlines
- Ability to multi-task with solid organizational and project management skills with strong attention to detail and the ability to prioritize time sensitive responsibilities
- Ability to manage ambiguity in the workplace and apply problem solving skills
- Intermediate proficiency in Microsoft Office application skills
- Fluency to build creative presentations in PowerPoint.
- Demonstrated ability to use and learn AI Tool capabilities
- High school diploma or GED
- Associates degree or up to 3 years of college or technical school
- Knowledge acquired through 7 or more years of work experience
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