Accounts Payable Coordinator

We’re looking for a detail-oriented and organized Accounts Payable Coordinator to support the accurate processing of invoices, manage vendor accounts, and help ensure timely payments. Reporting to the Sr. AP Supervisor, this role plays a key part in maintaining our financial operations and building strong vendor relationships. There is potential to take on supervisory responsibilities for 2–3 junior team members after the first 6-12 months - making this a great opportunity for someone eager to grow into a leadership role while contributing to a high-performing, fast-paced team!

Responsibilities:

• Invoice Processing: Receive, review, and process vendor invoices accurately and efficiently.
• Payment Processing: Prepare and process payments via check, electronic transfer, or other methods in accordance with company policies and procedures.
• Vendor Management: Maintain vendor accounts, including obtaining W-9s, reconciling statements, resolving discrepancies, and responding to vendor inquiries in a timely manner.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Corporate Credit Card: Review and prepare weekly journal entries for all employee corporate credit card expenses, obtain proper documentation and support, and respond to credit card-related inquiries from employees in a timely manner.
• Month-End Closing: Assist with month-end closing activities, including account reconciliations and accruals related to accounts payable.
• 1099 Reporting: Prepare annual Form 1099
• Record Keeping: Maintain accurate and organized financial records, including electronic and physical filing systems.
• Compliance: Ensure compliance with company policies, as well as local, state, and federal regulations related to accounts payable.
• Process Improvement: Identify opportunities for process improvement and efficiency enhancements within the accounts payable function.
• Reporting: Generate reports and provide analysis related to accounts payable as needed.
• Cross-Functional Collaboration: Collaborate with other departments, including procurement and finance, to resolve issues and improve processes.

Qualifications:

• Minimum of 2-3 years of experience in accounts payable in a similar role.
• 1 year in a supervisory capacity, overseeing accounting professionals (preferred).
• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Certification in Accounts Payable is a plus.
• Strong proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Familiarity with enterprise resource planning (ERP) systems is advantageous.
• Attention to Detail: High level of accuracy and attention to detail in processing invoices and payments.
• Organizational Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Communication Skills: Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders.
• Problem-Solving Skills: Ability to identify issues, analyze root causes, and propose effective solutions.
• Team Player: Collaborative attitude and willingness to work closely with colleagues to achieve departmental goals.
• Adaptability: Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Integrity: Maintain confidentiality and uphold ethical standards in handling financial information and transactions.

PFE Perks

• Grow with us: Many potential career paths and options for advancement within the company
• Pet Friendly Workplace - bring your well-behaved pup!
• Generous in-store employee discount that extends to your family
• Be Healthy: Health with FSA options, dental, and vision insurance – even pet insurance!
• Plan for the future: 401k with employer match
• Get Rewarded: Employee referral bonuses
• Rest and Relax: Competitive Paid Time Off

The salary range for this position is expected to be $75,000/yr-$85,000/yr. Pet Food Express determines starting salary based on many factors, including but not limited to, local market rate, the qualified pool of candidates, internal compensation practices, a candidate’s actual skills and experience.

About the Company

Pet Food Express is a leading California-based pet specialty retailer with a passion for improving the lives of pets and their owners. Our philosophy revolves around the belief that pets are part of the family, deserving of the best care possible. Since our inception, Pet Food Express has been committed to making a positive impact on the communities we serves by promoting responsible pet ownership, supporting various animal welfare initiatives, and ensuring pets are happy, healthy and homed. With over 60 locations across the state, Pet Food Express has become a trusted destination for pet parents seeking high-quality products and personalized advice from knowledgeable and dedicated staff.

This job summary is intended to describe the general nature and level of work associates/leaders assigned to this job perform. It is not intended to include all duties and responsibilities.

Pet Food Express is an Equal Opportunity Employer and does not discriminate against employees or applicants based on race, sexual orientation, gender identity, or any other characteristics protected by applicable law. This applies to all Pet Food Express activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, performance evaluation, discipline and discharge. Pet Food Express also provides reasonable accommodation of religion and disability in accordance with applicable law. We celebrate diversity and are committed to creating an inclusive environment for all employees. Pet Food Express is a place where everyone can learn and grow. However you identify and whatever your background, please apply if this is a role that would make you excited to come to work every day.

For applicants in our San Francisco, or Los Angeles locations: Pursuant to the San Francisco Fair Chance Ordinance, as well as the Los Angeles Fair Chance Initiative for Hiring, we will consider for employment, qualified applicants with arrest and conviction records in a manner consistent with the law.