Office Administrative Assistant (On-Site)

Job Description

Job Description

Join Our Team as an On-Site Office Administrative Assistant at Voltage!

Are you an experienced administrative professional looking for a dynamic role in a fast-growing, innovative company ? Voltage is seeking a Office Administrative Assistant to support executive leadership, streamline office operations, and enhance cross-departmental coordination. If you thrive in a fast-paced, detail-oriented environment and enjoy providing high-level administrative support , we’d love to hear from you!

Job Summary

The Office Administrative Assistant will play a key role in ensuring the smooth operation of office functions by providing high-level administrative support including coordinating schedules, travel accommodation and assisting the Human Resources dept. This role requires strong organizational skills, a proactive mindset, and the ability to manage multiple tasks efficiently. The ideal candidate will have at least five years of administrative experience , demonstrating expertise in office coordination, document management, and cross-functional support.

Key Responsibilities

Executive & Leadership Support

Serve as the primary administrative point of contact for company executives and various departments.

Manage executive calendars, coordinate meetings, travel arrangements, and event planning.

Prepare detailed reports, presentations, and data analysis for leadership teams.

Handle confidential and sensitive information with discretion.

Office Administration & Workflow Optimization

Manage office communications, including answering calls, emails, and correspondence.

Order office supply inventory, handle vendor coordination, and facility management needs.

Provide general administrative support to staff as needed.

Maintain and improve office workflows, ensuring efficiency and accuracy in administrative processes.

Manage document accuracy rate, maintaining records, files, and databases with a high degree of precision.

Ensure the office environment remains clean, organized, and compliant with company policies.

Cross Departmental Coordination & Communication

Support HR and operations, including onboarding, policy communication, and training coordination.

Partner with HR and Marketing to coordinate office events, training, and employee engagement activities.

Prepare and distribute company-wide communications and reports.

Ensure adherence to company policies, including office safety and operational guidelines.

Qualifications

Bachelor’s degree in Business Administration, Office Management, or a related field preferred.

Minimum of 5 years of administrative experience , preferably in a corporate or office environment.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Strong organizational and multitasking abilities to work in a fast-paced environment.

Excellent verbal and written communication skills.

High attention to detail, ensuring accuracy in documentation and workflow management.

Ability to handle confidential information with professionalism and discretion.

Proven ability to work independently and proactively problem-solve.

Experience in office process improvements, traveling coordination, project management and workflow optimization is a plus.

Why Join Voltage?

Exciting Industry: Work in the fast-growing solar energy sector .
Career Growth: Opportunities for professional development and leadership .
Collaborative Culture: Be part of a supportive and innovative team.

Competitive Compensation & Benefits: Salary range up to $60,000 , plus benefits!

This job description is intended to describe the essential job functions of this position and is not intended to be an all-inclusive statement of job responsibilities.

Physical Requirements/Work Environment:

Work is primarily performed in an office setting.

You must be able to work at a computer for extended periods and attend meetings as required.

Equal Employment Opportunity:

Voltage, LLC provides equal employment opportunity without regard to race, color, age, religion, gender, sexual orientation, national origin, disability, genetics, protected veteran status, pregnancy, gender identity, expression, or any other protected characteristics. This policy extends to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs.

If you are a seasoned administrative professional who thrives in a fast-paced environment and wants to contribute to the success of a growing company, we’d love to hear from you! Apply today and become part of the Voltage team.