Administrative Assistant and Front Desk Receptionist

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We're looking for a customer focused Office Administrative Assistant to join our team at Choice Health Management Services in Claremont, NC. If you are a real self-starter who shows initiative to problem solve, are self-motivated and have FANTASTIC customer service skills - we'd like to talk.

Choice Health Management Services is a family owned and operated business with locations in North Carolina and South Carolina. As a short- and long-term care provider, we have facilities offering skilled nursing, assisted living and independent living services. At Choice Health facilities, “care” isn't limited solely to our patient-centered medical and health services. It includes the social and emotional support that makes our facilities great places to visit and live.

When you join the Choice Health Management Services team, you're a part of our family.

This position is an outstanding opportunity for a motivated and talented individual! To be successful in this role, you will be a real self-starter, excellent interpersonal skills, punctuality and possess the ability to multi-task and work independently as well as a member of the office team. This is a full time M-F, 8-5 position.

As an Office Administrative Assistant, you will:

• Serve visitors by greeting, welcoming, and directing them appropriately. Notify company personnel of visitor arrival.
• Inform visitors by answering or referring inquiries.
• Maintain the security and telecommunications system.
• Create and maintain Company Organizational Chart.
• Organize and schedule meetings, appointments and events including drinks, snacks or meals for meetings as needed. Coordinate clean-up after meetings, appointments and events as needed.

• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Book travel arrangements, conference calls, rooms, taxis, couriers, hotels as needed.
• Contact and schedule outside contractors as needed for property maintenance.
• Create and order company name badges.
• Track and update contact information for new employees.
• Maintain an open line of communication with the Executive Directors at the communities as well as the Regional Directors of Operations and other Regional employees.
• Maintain and track employee of the month and employee of the year process for all communities.
• Responsible for process incoming and outgoing mail; USPS, UPS or FedEx; maintain funds in the postage machine.

• Other general office errands as requested or needed.

Required Skills

• High school diploma or a bachelor's degree in business, administration, or a related field.
• 2 or more years' office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).

• Work independently and with minimal supervision.
• This position must have excellent organizational, oral, and written communication skills.
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to organize and prioritize tasks.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

Frequent standing and walking; occasional sitting; Must have full use of extremities; Ability to hear and see clearly (with or without correction); Must be able to lift a minimum of 10 pounds not to exceed 25 pounds

Job Type: Full-time

Pay: From $14.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Preferred)
• Office: 1 year (Required)

Work Location: In person