Accounts Payable Representative

Job Description

Job Description

JOB SUMMARY:

We are looking for a highly organized and detail-oriented Accounts Payable Representative to support our finance operations in a fast-paced manufacturing environment. This role is responsible for accurately processing supplier invoices, reconciling purchase orders with receipts, and ensuring timely payments to vendors while adhering to internal controls and company policies. The ideal candidate has experience in a production-based organization and understands the flow of goods, materials, and inventory costing.

KEY RESPONSIBILITIES:

• Process high-volume vendor invoices with 3-way match (invoice, purchase order, receiving report).
• Verify accuracy of GL coding and cost allocations to appropriate departments or production jobs.
• Ensure timely payments to suppliers while maximizing payment terms and managing cash flow.
• Resolve discrepancies with purchasing, receiving, and inventory teams related to invoice and PO variances.
• Communicate with suppliers regarding payment status, invoice issues, or account reconciliations.
• Reconcile vendor statements and investigate past-due balances or credits.
• Assist in accruals, reporting, and AP aging analysis.
• Support inventory-related accounting transactions and documentation.
• Maintain accurate, organized AP records in compliance with company policies and audit requirements.
• Assist with annual audits, providing documentation and responding to auditor requests.

QUALIFICATIONS:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or related field preferred.
• 2+ years of accounts payable experience, ideally in a manufacturing or industrial setting.
• Knowledge of 3-way matching and understanding of purchase orders, receiving documents, and inventory systems.
• Familiarity with ERP systems (e.g., SAP, Oracle, NetSuite, or similar); experience with manufacturing modules is a plus.
• Strong Microsoft Excel skills (pivot tables, lookups, data validation).
• Excellent diligence and accuracy in data entry.
• Effective communication and critical thinking skills.
• Ability to work independently and manage multiple priorities under tight deadlines.

PREFERRED SKILLS:

• Understanding of cost accounting and its relation to inventory and production.
• Familiarity with lean manufacturing or continuous improvement environments is a plus.

THE TEAM YOU WILL BE JOINING :

· Food Manufacturer of specialty savory products

· Family owned and operated, headquarters in Belmont, NC.

· Deep roots within their industry

· Casual small office environment

BENEFITS:

· Dental Insurance

· Health Insurance

· Life Insurance

· Paid time off

· Vision insurance

· 401K

· Profit Sharing

As a manufacturer of Italian savory goods, DePalo Foods believes in connecting families through the food they eat at home. Our products are created from family recipes passed down from generation to generation. From pizza dough, to strombolis and calzones, to pinwheels and more, DePalo creates delicious food that families can enjoy around the table at the end of a long day..

Company Description

As a manufacturer of Italian savory goods, DePalo Foods believes in connecting families through the food they eat at home. Our products are created from family recipes passed down from generation to generation. From pizza dough, to strombolis and calzones, to pinwheels and more, DePalo creates delicious food that families can enjoy around the table at the end of a long day..