NFP Administrative Assistant
Program Position: Nurse Family Partnership (NFP) – Administrative Assistant
Reports to: Nurse Supervisor (s)
Job Specification: Nurse Family Partnership (1.0 FTE). This is an hourly position.
Salary: $18.58 / hour Summary
Care Ring - a fast-growing and highly-respected community organization seeks a passionate individual for the role of Administrative Assistant for Nurse-Family Partnership (NFP), a nationally recognized program. The ideal candidate is one who is very self-motivated, organized, and dependable and pays attention to detail. This individual’s primary purpose is community outreach, clerical, data entry, and general support to Care Ring NFP. Although keyboard skills are essential, they are generally balanced by knowledge of NFP and building relationships with community referral partners. Assignments are specific; work is reviewed upon completion. The position reports to the NFP nurse supervisors Basic Job Functions
- Under the direction of the Nurse Supervisor, conduct community outreach with relevant stakeholders to build and maintain relationships with referral partners.
- Community outreach activities may include distributing program brochures and retrieving client referrals as delegated by the supervisor.
- Inputs NFP data in a timely and accurate manner into the web-based information system; complies with or assists in the compilation of statistical information for special reports.
- Performs program support tasks such as organizes forms; photocopies; files; orders and maintains program materials and educational handouts; makes reminder calls for visits as requested by the nurse supervisor and nurse home visitors.
- Performs a variety of clerical duties including sorting, routing, and distributing incoming mail; transcribing documents from typed or handwritten drafts; and preparing correspondence, reports, and other written materials.
- Utilizes computerized data entry equipment and various word processing, spreadsheet and file maintenance programs to enter, store, and retrieve information as requested or otherwise necessary, and summarizes data in preparation of standardized reports.
- Maintains confidentiality and adheres to HIPAA regulations.
- Operates virtual communication tools and online meeting software such as Zoom.
- Supports agency by coordinating aspects of meetings, such as setting up Zoom calls and ordering meals.
- Performs other work as required or assigned.
- One to two years administrative work
- Valid driver's license and insured automobile required. Must be comfortable with local travel to community partner locations.
- High School Diploma/GED or Associate degree
- Covid-19 vaccination is required as a condition of employment
- Working knowledge of Microsoft Office
- Excellent written and verbal communication skills.
- Bilingual Spanish Preferred- if hired as Spanish speaking candidate, employee must be fluent in understanding, speaking, reading, and writing in Spanish
- One or more recent years’ experience in community outreach, community health, or working with diverse communities preferred
- Be a self-starter, able to multitask independently, and exercise sound judgment and decision making.
- Possess excellent organizational skills and complete tasks with little supervision.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; and talk or hear.
- Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to work a flexible schedule including some evenings and weekends
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