Inspection Administrator

About Us:
Since 1987, Eagle Fire Inc. has become a top-tier provider of comprehensive fire protection services, including fire sprinkler systems, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service. Our expertise caters to commercial, industrial, government, and mercantile facilities.

Join Our Growing Team:
As we expand across VA, NC, SC, GA, AL, and TN, we're enhancing scheduling consistency and ensuring faster customer response times. Join us for ample promotional growth and career advancement opportunities in the dynamic field of fire protection and life safety.

Benefits:

In addition to standard benefits, new employees are eligible for Eagle Fire Perks:

• $2,000 Employee Referral Program
• Employee Assistance Program
• 10 Paid Holidays
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Job Summary: We are seeking an experienced Inspection Administrator to manage invoicing, billing, and data entry with precision and efficiency. This role requires strong organizational skills and the ability to meet deadlines across multiple projects. The ideal candidate will be proficient in Microsoft Office, particularly Excel, and have experience in administrative roles at a mid-to-high level. Excellent communication skills and the ability to work across teams are essential. Experience with Salesforce is a plus.

Key Responsibilities:

• Process and submit Inspections Billing Invoices as needed.
• Perform Quality Control of inspection service tickets to ensure contract requirements are fulfilled and proper reporting documents are submitted before Billing.
• Assist with reviewing and entering new and renewed contract information into Customer Records.
• Assist Inspections Administration Manager as needed with data entry, metrics tracking, and special projects.
• Provide back-up to Inspections Compliance Administrator for AHJ submittals and reporting as needed.
• Handles each transaction in a way that positively promotes the Company’s reputation.
• Responsible for completing continuing education necessary to maintain current certifications and/or licenses as required for position.
• Expected to work safely, by using good judgment and following all Company safety policies and work procedures with authority to stop an unsafe act.
• Performs other related duties as required

Job Specifications:

• Must exhibit characteristics consistent with encouraging Team Concept.
• Must possess excellent written and oral communication skills.
• Must be able to speak, read and write English fluently.
• Must provide quality customer service.
• Must be a self-starter and possess the ability to work independently.
• Must possess excellent organizational skills.
• Must possess a detail-orientated aptitude.
• Must be able to meet and set project deadlines
• Must handle multiple projects and identify priorities.
• Must interact well with all levels of individuals, internally and externally.
• Must maintain a positive and professional demeanor.
• Must possess the ability to handle change, resolve conflict and solve problems as they arise with minimal direction.
• Must possess excellent computer skills to include Microsoft Office Professional programs and applicable database programs.
• Must be willing and capable of completing occasional regional travel and periodic overnight travel as required.

Qualifications:

• High school diploma or equivalent required,
• Advanced education preferred, plus
• Experience with Salesforce is preferred
• 5+ years of experience in an office, management, OR the equivalent combination of education and experience

In compliance with the Drug-Free Workplace Act of 1988, we maintain a drug-free workplace and operate a Drug-Free Workplace program. Eagle Fire Inc. is an Equal Opportunity Employer.