A/P Specialist

Job Title: Accounts Payable (A/P) Specialist
Department: Finance/Accounting
Reports To: Accounting Manager
Job Type: Full-time, Hourly
Location: Jacksonville, NC

Job Summary:

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This position is responsible for managing and processing all incoming invoices and outgoing payments in an accurate, efficient, and timely manner. The A/P Specialist will work closely with vendors, internal departments, and the accounting team to ensure proper documentation, coding, and reconciliation of financial transactions.

Key Responsibilities:

• Review and verify invoices and check requests for appropriate documentation and approval
• Enter and upload invoices into the accounting system
• Monitor accounts to ensure payments are up to date
• Reconcile vendor statements and resolve any discrepancies
• Respond to vendor inquiries and maintain good relationships with suppliers
• Assist with month-end closing by preparing journal entries and supporting documentation
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Support internal audits and ensure compliance with company policies and procedures
• Assist with other accounting and finance-related tasks as needed

Qualifications:

• High school diploma or equivalent required; associate's or bachelor’s degree in Accounting or related field preferred
• 2+ years of experience in accounts payable or general accounting
• Strong understanding of basic accounting principles
• Experience with accounting software (e.g., QuickBooks, NetSuite, SAP, Oracle)
• High degree of accuracy, attention to detail, and confidentiality
• Excellent organizational, time management, and communication skills
• Ability to work independently and in a team environment

Preferred Skills :

• Experience with ERP systems
• Familiarity with 1099 processing and sales/use tax
• Knowledge of procurement and purchase order processes

Working Conditions:

• Office environment with standard business hours
• Occasional overtime during month-end or year-end close

Salary Description

Hourly