Bookkeeper and Office Manager

Your reason for being here…

Everyone here has a purpose, and yours is to keep our operations running smoothly, with accurate financial tracking and seamless administrative support, enabling our team to deliver world-class creative experiences.

The way you roll…

You thrive in a fast-paced environment where your love of organization and detail shines. Numbers don’t scare you—they excite you—and your bookkeeping precision is matched only by your ability to keep an office humming with productivity.

You’re the type who gets a real sense of satisfaction from reconciling accounts to the penny and knowing that your administrative systems are watertight. Your superpower is staying on top of things—whether it’s supplier invoices, employee records, or general office coordination—and doing it all with a positive, can-do attitude.

You’re also someone who naturally puts people at ease, communicates clearly and kindly, and believes that a well-organized workspace supports a well-organized team. You’re not afraid to ask questions, suggest improvements, and own your space in the team.

You know what to do from the get-go, and you’re not only a confidence connoisseur, but a master job juggler (wow!) and always have your logic cap on to add to that stylish excellence of yours. You’re not afraid to say what you think, and you always do it with good intention, someone who loves simplicity you’re always on the lookout to remove un-necessary complication, address conflict and challenge something that you don’t feel works as well as it could.

How you make it all possible…

• Manage and maintain the company’s day-to-day bookkeeping using QuickBooks.

• Process accounts payable and receivable, bank reconciliations, expense reports, and monthly closing.

• Track project expenses and assist with budgeting and forecasting reports.

• Maintain vendor records, contracts, and ensure timely payments and renewals.

• Coordinate office operations, including supplies management, scheduling meetings, and organizing team activities.

• Provide administrative support to the senior leadership team, including calendar management, travel booking, and document preparation.

• Oversee office facility needs and liaise with building management and service providers.

• Ensure compliance with company policies, procedures, and local/state requirements.

• Act as the point of contact for internal teams and external stakeholders regarding administrative and financial queries.

• Support onboarding of new employees, maintain HR files, and assist with internal documentation processes.

• Participate in team meetings and contribute ideas for operational improvement and efficiency.

This list is not exhaustive, and you will be expected to work flexibly and undertake other such duties as required within the role.

What’s in your toolbox…

• Minimum 3 years’ experience in bookkeeping and administrative roles.
• Proficiency in QuickBooks, Expensify, and other small business accounting tools.
• Excellent understanding of financial principles, reporting, and reconciliation.
• Solid skills in Microsoft Office Suite (especially Excel, Word, and Outlook).
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Confidence in handling confidential and sensitive information.
• High level of attention to detail and accuracy.
• Located close to the Triangle area (Raleigh-Durham-Chapel Hill).
• Ability to work from the Apex office a minimum of 3 days per week.

Get to know us…

For over 36 years, The Special Event Company has been a leading force in the event planning industry, renowned for our innovative approach and 40+ international awards. From our headquarters in Apex, N.C., our team executes global programs with seamless efficiency, offering turnkey services for strategy development, site selection, planning, logistics, A/V, virtual events and studio production, collateral and graphic design. Our legacy of producing award-winning events since 1987 and the consistent recognition among the Top 50 Global Event Companies highlight our ongoing impact within the industry.

In January 2024, our company was acquired by DRPG , a global creative communications group headquartered in the UK. This move signifies DRPG's commitment to strengthening its footprint in North America and harnessing our region's potential for growth and collaboration and provides our team with new services and capabilities to better support our clients’ needs.

Hang on, there’s more….

This role will be based out of our North American headquarters, at our studio offices in Apex, NC. Our typical hours are Monday - Friday, 9am - 5pm EST. We’re proud to offer a hybrid-work policy, where our team enjoys working from the office for a minimum of three days a week, and at home for the remainder (while not on-site at events, and pending pre and post event needs).

We’re a friendly team of diligent, creative individuals. We really welcome anyone who wants to become a part of a brilliant company